If you find an e-book or electronic article in one of the Rice Library subscription databases and you want to provide a direct link to that resource within your Blackboard course page or electronic syllabi, you'll want to use a permalink. Learn how in this week's Tech Takeaway.
The 26th Annual USI Varsity Club Steak Fry 'n Auction will take place at 5:30 p.m. Thursday, September 19 at Burdette Park's Discovery Lodge. Enjoy steaks provided by Western Rib-Eye and Ribs, a cash bar and silent and live auctions.
Live auction highlights include:
Tickets are $40/person or $400/corporate table (eight people) and can be purchased from any Varsity Club board member or by calling Mandi Fulton, assistant director of athletics, at 812-465-1022. They can also be purchased online. Checks should be made payable to USI Foundation.
Tickets are not tax-deductible. The reservation deadline is Thursday, September 12.
All proceeds benefit the USI Varsity Club and its efforts to help support USI Athletics.
Watch the video below to see why members of the Class of 2023 chose USI and learn what they couldn't leave home without!
USI employees are invited to shop at the Columbia Sportswear Employee Store (2480 US Hwy 41 North, Henderson, Kentucky) from Friday, August 23 through Sunday, September 15.
Employees may bring up to four guests per visit and may visit multiple times.
Bring this invitation (printed or shown on phone), your USI ID and personal photo ID to shop items 40 to 50% below regular retail pricing.
Save the date for the Exploring Majors and Minors Fair, hosted by the Center for Exploring Majors. This year's event will take place one week earlier than in previous years, from 10 a.m.-2 p.m. Wednesday, October 2 in Carter Hall.
More information will be provided to individual departments in the coming weeks.
Twelve USI departments or committees are seeking information through the 11th annual USI Faculty and Staff Survey. Among the topics included this year are the USI strategic plan, employee benefits, perceptions of student mental health, and awareness of programming available for employees and students, as well as requests for feedback on services available from various departments.
Last year, more than 700 employees completed the survey. The University hopes to have even more participation this year. As of Monday, August 19, 102 faculty members, 123 administrators and 104 support staff had responded to the survey.
The information you provide will remain confidential and you may chose to skip any questions you do not wish to answer.
The deadline to complete the online survey is Wednesday, August 28.
In order to be more accessible and supportive to our first generation college students on USI’s campus, the TRIO SSS program is starting a first generation sticker initiative.
If you identify as a first generation faculty or staff member (neither of your parents/guardians earned a four year bachelor’s degree), Student Support Services would love to send you a sticker that you can put outside your office door, computer or anywhere accessible for students to see that say, “FIRST GEN with the USI logo: FirstGen grad inside. Ask me my story.” The hope is that this will open up dialogue and serve as a conversation starter to bridge the education gap for our FirstGen students.
Click here to sign up to get your sticker!
Watch the official Class of 2023 Quad photo come together in just six seconds:
Human Resources and IT have worked together to automate the tuition fee waiver process. Undergraduate and graduate-level tuition fee waivers will be automatically applied, per the fee waiver policy, for eligible employees and dependents listed with HR. Employees will no longer need to submit an enrollment form each term enrolled.
Fee waiver automation will begin with the fall 2019 semester. Fee waivers for all enrolled employees, regardless of whether they have competed a fee waiver application, will be processed within the next few weeks. Those enrolled may have received an email to complete the application. Please disregard that email.
What do I need to do to ensure fee waivers process correctly for dependents?**
In order for fee waivers to process automatically, HR needs to know your dependent’s information. You will need to ensure your dependent is listed in the BANNER system. If your dependent is on one of your insurance plans, then they will be in BANNER. If you are unsure, please reach out to a Human Resources representative at email@example.com.
What if the fee waivers do not process correctly?
There are many factors that cause fee waivers to be denied, be sure to check these common issues:
What about non-credit courses?
The process will remain the same for non-credit courses. Apply online for fee waivers for non-credit courses.
Why is this change happening?
The automation process will allow Human Resources to process forms timelier and ensure that policy guidelines are being enforced consistently.
What if I have questions?
For questions regarding fee waiver policy, please reach out to a Human Resources representative at firstname.lastname@example.org. Take the time to review the Fee Waiver Policy at https://www.usi.edu/media/5617676/handbook-2018-updated-2019.pdf#page=180.
**Benefit-eligible USI employees with high school students participating in the dual credit College Achievement Program (CAP) may not wish to utilize the automated dependent fee waiver. CAP courses are already greatly reduced at either $25 or $80 per credit hour. If you do not wish to use the fee waiver, contact Connie Schnarre in Benefits (email@example.com). Otherwise, fall 2019 CAP enrollment is happening through early September. Be sure your student is listed as a dependent in the USI system and that your student has his/her Social Security number to complete the online application. CAP-specific questions can be directed to Jaclyn Dumond via email (firstname.lastname@example.org).
Sodexo will continue to offer order-ahead food pickup options in the 2019-2020 academic year via Grubhub (replacing Tapingo). USI students and employees wishing to place orders should download the Grubhub app and follow these instructions:
Grubhub orders will be available at:
USI's on campus dining options through Sodexo will operate on the following schedules during the 2019-2020 academic year:
Monday-Friday: Breakfast 7-10 a.m.; Lunch 10:30 a.m.-2 p.m.; Dinner 4:30-7 p.m.
Saturday-Sunday: Brunch 10:30 a.m.-3 p.m.
The Sweets Spot
Monday-Friday: 7 a.m.-4:30 p.m.
Monday-Friday: 9:30 a.m.-8 p.m.
Saturday: 3-8 p.m.
Steak 'n Shake
Monday-Friday: 10 a.m.-3 p.m.
Sunday: 4-9:30 p.m.
Monday-Friday: 9 a.m.-9 p.m.
Saturday: 4-8 p.m.
Sunday: 3-8 p.m.
Monday-Friday: 10:30 a.m.-3 p.m.
Monday-Thursday: 9:30 a.m.-3 p.m.
Friday: 9:30 a.m.-2:30 p.m.
Simply To Go LA
Monday-Thursday: 7:30 a.m.-2 p.m.
Simply To Go Link
Monday-Thursday: 7:30 a.m.-6 p.m.
Friday-Sunday: 7:30 a.m.-2 p.m.
Monday-Thursday: 8:30 a.m.-5 p.m.
Monday-Thursday: 7 a.m.-10 p.m.
Friday: 7 a.m.-3:30 p.m.
Saturday: 10 a.m.-5 p.m.
Sunday: 1-8 p.m.
Eagle Express Convenience Store
Monday-Thursday: 8 a.m.-11 p.m.
Friday: 8 a.m.-Midnight
Saturday: 11 a.m.-Midnight
Sunday: 11 a.m.-11 p.m.
Archie's Pizzeria at Eagle Express
Monday-Thursday: 8 a.m.-10 p.m.
Friday: 8 a.m.-10:30 p.m.
Saturday: 11 a.m.-10:30 p.m.
Sunday: 11 a.m.-10 p.m.
Archie's Pizzeria Delivery
Sunday-Thursday: 3-9 p.m.
Friday-Saturday: 3 p.m.-10 p.m.
Eagle Access Card Office
Monday-Thursday: 8:30 a.m.-5 p.m.
Friday: 8:30 a.m.-3 p.m.
Food Service Office
Monday-Friday: 8 a.m.-4:30 p.m.
Employee volunteers are needed to serve as Assessment Day test proctors on Tuesday, September 10. USI depends on 150 volunteers to proctor these exams.
Testing times are 9 a.m., 12:30 p.m. and 3 p.m. The total time commitment is about three hours, including a free meal provided before each testing time.
Volunteers are particularly needed for the 3 p.m. time slot (2 p.m. to 4:30 p.m. total time).
Sign up to volunteer: Assessment Day Volunteers for Test Proctoring
Assessment Day is one of many University-sponsored events employees can participate in through the volunteer pilot program, Eagle Hours.
USI Public Safety advises that the following construction projects in and around the City of Evansville will affect commuters visiting the USI campus:
• US 41 between Virginia Street and Lynch Road
• Connecting ramps at the US 41/I-69 Henderson Exit 10 with the KY 425 Henderson Bypass.
• I-69 between mile markers 6 and 16 (Vanderburgh County)
Operations are scheduled to end at the beginning of October and are dependent upon weather. Rain and other poor conditions could cause delays.
INDOT urges drivers to slow down and stay alert near crews.
The USI Alumni Association will host its Founders' Day Luncheon on Wednesday, September 11 at 11:45 a.m. in Carter Hall. Tickets are $15. The deadline to register is August 30.
The 2019 award recipients and honored guests are:
Alumni Service Award: Kevin L. Hammett '90
Faculty Recognition Award: Kathryn M. Waters
Honorary Alumni Award: Penny S. Goshert
As USI prepares to open the 2019-2020 academic year, the University will once again implement the “Welcome USI Students” initiative. This initiative is designed to showcase USI's caring and friendly environment.
Faculty and staff are encouraged to participate in the following ways in order to make this initiative successful:
Additionally, Student Development Programs will:
A complete Welcome Week schedule can be found at www.usi.edu/welcomeweek.
If you have any questions, please do not hesitate to contact Carmen Stoen, director of Student Development Programs, at 812-465-7167 or email@example.com.
USI Special Events and Scheduling Services is looking for employees to conduct campus tours for elementary and middle school classes.
Those interested in volunteering this fall can sign up online.
As school visits are scheduled, Special Events and Scheduling Services will follow up with those who have volunteered to check their availability.
Dozens of USI employees enjoyed ice cream floats while visiting with co-workers and touring Screaming Eagles Arena during Administrative Senate's Ice Cream Social held Wednesday, August 7.
See who was spotted at the event in this slideshow.
While classes are in session, the USI Campus Store will operate on the following schedule:
Qualtrics 101 trainings are available at the following days/times:
Dr. Cathy Carey
Dean of the Romain College of Business/Romain College of Business
Program Coordinator/Intramurals and Club Sports
Ground Maintenance Worker/Facility Operations and Planning
Assistant Women's Volleyball Coach/Athletics
Substitute Assistant Teacher/Children's Learning Center
Senior Payroll Assistant/Human Resources
University Center and Food Service Maintenance Coordinator/Facility Operations and Planning
Academic Advisor/College of Nursing and Health Professions
Promotions/Transfers and Reclassifications
Transfer Credit Coordinator/Registrar
Previously: Senior Administrative Assistant/Registrar
Publications Coordinator and Copy Editor/Creative and Print Services
Previously: Production Assistant/Creative and Print Services
Senior Administrative Assistant/University Division
Previously: Administrative Assistant/Housing and Residence Life
Senior Campus Store Assistant/Campus Store
Previously: Cashier/Campus Store
Previously: Transfer Credit Coordinator/Registrar
Senior Administrative Assistant/Registrar
Previously: Administrative Assistant/Registrar
Help Desk Assistant/Information Technology
Previously: Senior Administrative Assistant/Information Technology
Desktop Support Tech I/Information Technology
Previously: Help Desk Technician I/Information Technology
Senior Administrative Assistant/College of Nursing and Health Professions
Previously: Administrative Assistant/College of Liberal Arts
Executive Director/Human Resources
Previously: Executive Director and Affirmative Action Officer/Human Resources
Dr. Katie Ehlman
Professor of Gerontology/College of Nursing and Health Professions
Previously: Associate Professor of Gerontology/College of Nursing and Health Professions
Dr. Jennifer Evans
Associate Professor of Nursing/College of Nursing and Health Professions
Previously: Assistant Professor of Nursing/College of Nursing and Health Professions
Lead Central Plant Operator/Facility Operations and Planning
Previously: HVAC Operator/Facility Operations and Planning
Dr. Tori Colson
Assistant Professor of Education and Director of Graduate Programs in Education/Pott College of Science, Engineering, and Education
Previously: Assistant Professor of Education/Pott College of Science, Engineering, and Education
Assistant Dean of Students and Deputy Title IX Coordinator/Dean of Students
Previously: Assistant Dean of Students and Interim Deputy Title IX Coordinator/Dean of Students
Dr. Mellisa Hall
Professor of Nursing and Chair, MSN Program/College of Nursing and Health Professions
Previously: Associate Professor of Nursing and Chair, MSN Program/College of Nursing and Health Professions
Dr. Sakina Hughes
Associate Professor of History; Director, Africana Studies Program and Assistant Dean/College of Liberal Arts
Previously: Assistant Professor of History/College of Liberal Arts
Assistant Professor of Nursing/College of Nursing and Health Professions
Previously: Instructor in Nursing/College of Nursing and Health Professions
Dr. Erin Reynolds
Associate Professor of Health Services/Administration/College of Nursing and Health Professions
Previously: Assistant Professor of Health Services/Administration/College of Nursing and Health Professions
Clinical Associate Professor of Radiologic and Imaging Sciences and Clinical Coordinator Radiologic and Imaging Sciences/College of Nursing and Health Professions
Previously: Clinical Assistant Professor of Radiologic and Imaging Sciences/College of Nursing and Health Professions
Dr. Kenneth Walsh
Associate Professor of Chemistry and Chair, Chemistry Department/Pott College of Science, Engineering, and Education
Previously: Associate Professor of Chemistry/Pott College of Science, Engineering and Education
Publications Coordinator/Creative and Print Services
Senior Counselor/Student Financial Assistance
Lots N and I (formerly the upper and lower pay lots) will no longer be pay parking facilities, effective immediately. Use of the pay booth has been discontinued, with the exception of certain large events. The booth will eventually be removed.
Posts will be installed at the entrance to Lot I next to the Physical Plant (similar to posts at the entrance to the other lots) so that the entrance can be blocked with a cable when the lot is reserved. Cones will be used to block spaces in Lot N when needed. If you see reserved signs posted, please do not park in Lots N and/or I.
The lots will be open on days with no or limited reservations.
Looking to add some new USI spirit wear to your collection before the start of the fall semester?
The USI Campus Store carries a wide range of apparel and recently revamped its website to make online shopping even easier. The Campus Store is open from 8:30 a.m. to 4:30 p.m. Monday through Thursday and 8:30 a.m. to 3 p.m. Friday through August 14 (summer hours).
Select USI apparel is also available at the following Evansville retailers:
Human Resources published revisions to the University Handbook effective July 1, 2019. The latest revisions to the University Handbook listed below are found at www.usi.edu/hr/policy.
Searchable Handbook: The handbook PDF is fully searchable. From the Table of Contents, clicking on any policy or section name will take you directly to it.
Thank you for keeping up to date with University policies and procedures.
As part of Assessment Day testing on Tuesday, September 10, first-year students and seniors will be asked to complete a University Experience Survey.
This is your department's opportunity to ask close to 2,500 students questions about their USI experience. The response rate for the survey is nearly 100% each year.
The deadline for questions to be submitted for consideration is Wednesday, August 21.
Please contact Dr. Katherine Draughon, chief data officer, at Kat.Draughon@usi.edu or 812-465-1630 if you are considering adding questions so that she may follow up with you. She is also available to help you develop questions and can provide a copy of last year's survey for review.
Please plan ahead so that your questions may be included.
USI is excited to participate in the United Way’s Annual Day of Caring on September 13, 2019! Day of Caring is our community’s single largest volunteer event where more than 1,000 volunteers will help local nonprofits with a wide variety of projects ranging from painting and landscaping to reading to children and filing. There’s a project for everyone! Day of Caring is an excellent way to connect with a local nonprofit agency and give back to those in need in our community.
For more information and to register visit https://www.usi.edu/unitedway.
The deadline to register is Friday, August 23.
Administrative Senate, with the support of Faculty Senate and Staff Council, is excited to announce a change to Employee Benefits.
Effective July 1, 2019, a maximum of 20 days (150 hours) of an employee's accumulated sick time may be taken for illness of a covered family member. This change in benefits potentially doubles the number of days an employee can take "family sick" leave. All other guidelines for the Sick Time Use for Family Illness remain unchanged.
Changes to the Employee Handbook will be incorporated in the next update cycle.
Administrative Senate and Volunteer USI are pleased to announce Eagle Hours, an employee volunteer pilot program. The Eagle Hours volunteer program encourages USI employees to engage in and support USI sponsored events. To promote a culture of volunteerism, this pilot program is open to benefit-eligible employees and will take place during the coming fiscal year (July 1, 2019 through June 30, 2020).
USI sponsored events include, but are not limited to:
Benefit-eligible employees are encouraged to volunteer up to 7.5 hours within the fiscal year. Volunteer hours may be taken, with pay, during the normal USI workday, with prior supervisor approval. Volunteer hours may be taken in increments or all at once.
Employees are required to log their volunteer hours with Volunteer USI following their time of service.
Administrative Senate and Volunteer USI hope that you find this pilot program engaging, collaborative, and a way to enhance a sense of pride and partnership within the USI community. If you want to know more about how the program started, look for an upcoming story in USI Today, or read the full proposal.
This pilot program is a supplemental program and not meant to deter any individual or department from other volunteer work they are already taking part in.
Access to Banner Finance has been restored after a successful rollover to the new financial year. Documents will now default to Fiscal Year (FY) 2020.
Effective August 1, 2019, Special Events and Scheduling Services is implementing new scheduling guidelines and billing procedures in an effort to ensure practices are consistent, efficient and aligned with University policies and procedures. The new fee chart, guidelines and procedures, rental rates, and price lists can be found on their website.
Procurement has partnered with Special Events and Scheduling Services to develop a new procedure for ordering and buying Sodexo food, which takes effect August 1, 2019. The new procedure streamlines the food buying process and allows for better tracking of catered expenses through Banner.
Through the new procedure, all food is procured in one of two ways—through BuyUSI or with a University Purchasing Card (P-Card). All catered functions and vouchers now go through BuyUSI, just as all other vendors and suppliers. A 14-day notice is required when ordering food.
P-Cards will be used only at retail locations such as Chick-fil-A, Red Mango, Sub Connection, etc. Department Eagle Access cards will no longer be used as of August 1, 2019.
Please direct all questions about P-Card usage and BuyUSI requisitions to Jeff Sponn at firstname.lastname@example.org or at extension 1982 (812-464-1982).
Details on how to order catered food for departments and student organizations:
Process for Departments (non-student orgs)
Process for Student Organizations
Note: Any catering PO requisition entered in BuyUSI with less than 14 days' notice must be approved by Ann Fisher in Catering Services.
As construction continues, please use the main entry doors of the Screaming Eagles Arena (north side) to enter the Physical Activities Center (PAC). Once in the Arena, take the elevator to the second floor or take the stairs on the east side of the building. Once on the second floor, access the PAC through any of the doors that say “Academic Corridor” on the east side of the Arena. These doors are located directly across from the Varsity Club Suite.
As the semester wraps up, Volunteer USI reminds employees who have volunteered in any capacity at or for the University of Southern Indiana or in the community to please record their hours or compile a list and email it to volunteerUSI@usi.edu.
Anyone who gives of their time to USI, USI students or the greater community and is not financially compensated qualifies. It is important to log these hours because Volunteer USI wants to acknowledge employees' efforts! Also, it’s important that the University knows how employees are making a difference throughout the community!
In March, Travel Services and Accounts Payable rolled out Chrome River, a new travel and expense software system, in order to standardize and simplify travel procedures. Additionally, a new University Travel Card Program was implemented to help reduce travelers' personal spending on business trips. Training on the Chrome River software is required for travelers and those who facilitate travel for others. If you were unable to attend one of the live training presentations, a training video is now available in Blackboard. To participate in the Travel Card Program, you (or a delegate) must have either attended a Chrome River presentation or complete the quiz following the training video.
To access the training video at any time, log in to your myUSI account and click on the Blackboard icon found in the upper left side of the homepage. Next, click on the My Organizations tab in the upper right side, type "Travel Training" into the Organization Search box and then hit Enter or click Go. Click on TravelTraining from the list on the left and then Enroll in the left menu. Next, find and click the training video to watch it. Once you are finished watching the video, you will be prompted to complete a quiz. Once the quiz is completed with 100% accuracy, a certificate will appear allowing your enrollment in the Travel Card Program. To request a Travel Card, please contact Travel.USI@usi.edu.
As we begin a new semester, University Communications would like to remind USI faculty and staff to submit their achievements via this online form. These achievements will be published on the USI Today webpage and shared in USI Today emails sent out on Mondays, Wednesdays, and Fridays.
Examples of faculty and staff achievements include, but are not limited to:
Presentations (individual or as a panelist)
Awards and recognitions
Leadership roles outside of the University
University Communications would love to share your accomplishment. Please do not hesitate to send a few lines about the good work you’ve been doing!
Please include your name, job title, contact information, a description of the achievement, and the date on which it occurred.
Did you know that it’s up to you to make sure your events are uploaded to the University Calendar? Last year, Web Services launched a new, easy to use, campus calendar system powered by Localist. Since then, more than 1,600 events have been added to the calendar and more than 2,000 people have logged in to submit an event or use the “I’m going” feature which sends an email reminder about the event.
With the University Calendar:
Anyone with a USI login can submit events
You can edit the events you submitted if changes come up
You can (and should) add a photo or graphic to help draw attention to your event
Users can use the "I'm going" button to get event reminder emails
You can create a widget/feed of your specific events for a webpage
Built in newsletter functionality will allow you to create an email newsletter of upcoming events
NOTE: The University Calendar is NOT connected to the USI Special Events and Scheduling Services system. Therefore, events are not automatically pulled onto the calendar. It is up to YOU, the event organizer, or other support in your area, to add events to the calendar. It’s a good idea to have a designated person in your department or college to make sure all events are entered in a timely manner.
The calendar is only as good as the events on it and we need the campus community's help to keep it up to date! You've put a lot of planning into your event, now let's make sure it gets promoted successfully.
Please note, you must reserve and confirm your space with Special Events and Scheduling Services FIRST, before submitting events to the calendar. A room reservation number is required on the event submission form.