University of Southern Indiana

Announcements

  • Tech Takeaway: How to use permalinks

    If you find an e-book or electronic article in one of the Rice Library subscription databases and you want to provide a direct link to that resource within your Blackboard course page or electronic syllabi, you'll want to use a permalink. Learn how in this week's Tech Takeaway. 

  • Varsity Club Steak Fry 'n Auction tickets available

    The 26th Annual USI Varsity Club Steak Fry 'n Auction will take place at 5:30 p.m. Thursday, September 19 at Burdette Park's Discovery Lodge. Enjoy steaks provided by Western Rib-Eye and Ribs, a cash bar and silent and live auctions.

    Live auction highlights include: 

    • private vacation packages
    • golf outings
    • entertainment packages
    • jewelry
    • autographed sports items
    • sports experience items
    • electronics
    • sporting goods

    Tickets are $40/person or $400/corporate table (eight people) and can be purchased from any Varsity Club board member or by calling Mandi Fulton, assistant director of athletics, at 812-465-1022. They can also be purchased online. Checks should be made payable to USI Foundation.

    Tickets are not tax-deductible. The reservation deadline is Thursday, September 12

    All proceeds benefit the USI Varsity Club and its efforts to help support USI Athletics.

           A West Side Nut Club past president grills steak at the USI Varsity Club Steak Fry 'n Auction

  • Why the Class of 2023 chose USI

    Watch the video below to see why members of the Class of 2023 chose USI and learn what they couldn't leave home without! 

  • You're invited to shop at the Columbia Sportswear Employee Store

    People hiking on beach Columbia Sportswear invitationUSI employees are invited to shop at the Columbia Sportswear Employee Store (2480 US Hwy 41 North, Henderson, Kentucky) from Friday, August 23 through Sunday, September 15

    Employees may bring up to four guests per visit and may visit multiple times.

    Bring this invitation (printed or shown on phone), your USI ID and personal photo ID to shop items 40 to 50% below regular retail pricing.

  • Save the date: Exploring Majors and Minors Fair

    Save the date for the Exploring Majors and Minors Fair, hosted by the Center for Exploring Majors. This year's event will take place one week earlier than in previous years, from 10 a.m.-2 p.m. Wednesday, October 2 in Carter Hall. 

    More information will be provided to individual departments in the coming weeks.

  • Complete the Faculty and Staff Survey by August 28

    Twelve USI departments or committees are seeking information through the 11th annual USI Faculty and Staff Survey.  Among the topics included this year are the USI strategic plan, employee benefits, perceptions of student mental health, and awareness of programming available for employees and students, as well as requests for feedback on services available from various departments.

    Last year, more than 700 employees completed the survey. The University hopes to have even more participation this year. As of Monday, August 19, 102 faculty members, 123 administrators and 104 support staff had responded to the survey.

    The information you provide will remain confidential and you may chose to skip any questions you do not wish to answer.

    The deadline to complete the online survey is Wednesday, August 28.  

  • Student Support Services' first generation sticker initiative

    First Gen USI stickerIn order to be more accessible and supportive to our first generation college students on USI’s campus, the TRIO SSS program is starting a first generation sticker initiative. 

    If you identify as a first generation faculty or staff member (neither of your parents/guardians earned a four year bachelor’s degree), Student Support Services would love to send you a sticker that you can put outside your office door, computer or anywhere accessible for students to see that say, “FIRST GEN with the USI logo: FirstGen grad inside. Ask me my story.” The hope is that this will open up dialogue and serve as a conversation starter to bridge the education gap for our FirstGen students.

    Click here to sign up to get your sticker!

  • Class of 2023 time lapse video

    Watch the official Class of 2023 Quad photo come together in just six seconds:

  • Tuition fee waiver process now automated

    Human Resources and IT have worked together to automate the tuition fee waiver process. Undergraduate and graduate-level tuition fee waivers will be automatically applied, per the fee waiver policy, for eligible employees and dependents listed with HR. Employees will no longer need to submit an enrollment form each term enrolled.

    Fee waiver automation will begin with the fall 2019 semester. Fee waivers for all enrolled employees, regardless of whether they have competed a fee waiver application, will be processed within the next few weeks. Those enrolled may have received an email to complete the application. Please disregard that email.

    What do I need to do to ensure fee waivers process correctly for dependents?**

    In order for fee waivers to process automatically, HR needs to know your dependent’s information. You will need to ensure your dependent is listed in the BANNER system. If your dependent is on one of your insurance plans, then they will be in BANNER. If you are unsure, please reach out to a Human Resources representative at feewaivers@usi.edu.

    What if the fee waivers do not process correctly?

    There are many factors that cause fee waivers to be denied, be sure to check these common issues:

    • For employees, ensure that no more than 15 credit hours per academic year have been attempted
    • For employees, ensure that no more than six credit hours per semester (fall and spring); and/or no more than four credit hours per summer term or a maximum of 12 summer credit hours have been attempted
    • For dependents, ensure no more than 124 credit hours have been attempted
    • For dependents, ensure that your dependents are listed with Human Resources
    • For children, ensure they are under 24 years of age and are an eligible dependent

    What about non-credit courses?

    The process will remain the same for non-credit courses. Apply online for fee waivers for non-credit courses.

    Why is this change happening?

    The automation process will allow Human Resources to process forms timelier and ensure that policy guidelines are being enforced consistently. 

    What if I have questions?

    For questions regarding fee waiver policy, please reach out to a Human Resources representative at feewaivers@usi.edu. Take the time to review the Fee Waiver Policy at https://www.usi.edu/media/5617676/handbook-2018-updated-2019.pdf#page=180.

    **Benefit-eligible USI employees with high school students participating in the dual credit College Achievement Program (CAP) may not wish to utilize the automated dependent fee waiver. CAP courses are already greatly reduced at either $25 or $80 per credit hour. If you do not wish to use the fee waiver, contact Connie Schnarre in Benefits (csschnarre@usi.edu). Otherwise, fall 2019 CAP enrollment is happening through early September. Be sure your student is listed as a dependent in the USI system and that your student has his/her Social Security number to complete the online application. CAP-specific questions can be directed to Jaclyn Dumond via email (jddumond@usi.edu).

  • Beat the line by ordering ahead with Grubhub

    Sodexo will continue to offer order-ahead food pickup options in the 2019-2020 academic year via Grubhub (replacing Tapingo). USI students and employees wishing to place orders should download the Grubhub app and follow these instructions:

    • Open the "Settings" icon in the upper right hand corner
    • Select "Campus Dining"
    • Choose "University of Southern Indiana"
    • Add Eagle Access card as a payment option 

    Grubhub orders will be available at:

    • Archie's Pizzeria (C Store)
    • Chick-fil-A
    • Starbucks
    • Sub Connection
    • Steak 'n Shake
    • Fiesta Fuego
    • Cyclone Salads

  • 2019-2020 Sodexo hours

    USI's on campus dining options through Sodexo will operate on the following schedules during the 2019-2020 academic year:

    The Loft
    Monday-Friday: Breakfast 7-10 a.m.; Lunch 10:30 a.m.-2 p.m.; Dinner 4:30-7 p.m.
    Saturday-Sunday: Brunch 10:30 a.m.-3 p.m.

    The Sweets Spot
    Monday-Friday: 7 a.m.-4:30 p.m.
    Saturday-Sunday: Closed

    Chick-fil-A
    Monday-Friday: 9:30 a.m.-8 p.m.
    Saturday: 3-8 p.m.
    Sunday: Closed 

    Steak 'n Shake
    Monday-Friday: 10 a.m.-3 p.m.
    Saturday: Closed
    Sunday: 4-9:30 p.m.

    Sub Connection
    Monday-Friday: 9 a.m.-9 p.m.
    Saturday: 4-8 p.m.
    Sunday: 3-8 p.m.

    Fiesta Fuego
    Monday-Friday: 10:30 a.m.-3 p.m.
    Saturday-Sunday: Closed

    Cyclone Salads
    Monday-Thursday: 9:30 a.m.-3 p.m.
    Friday: 9:30 a.m.-2:30 p.m.
    Saturday-Sunday: Closed

    Simply To Go LA
    Monday-Thursday: 7:30 a.m.-2 p.m.
    Friday-Sunday: Closed

    Simply To Go Link
    Monday-Thursday: 7:30 a.m.-6 p.m.
    Friday-Sunday: 7:30 a.m.-2 p.m.

    Red Mango
    Monday-Thursday: 8:30 a.m.-5 p.m.
    Friday-Sunday: Closed

    Starbucks
    Monday-Thursday: 7 a.m.-10 p.m.
    Friday: 7 a.m.-3:30 p.m.
    Saturday: 10 a.m.-5 p.m.
    Sunday: 1-8 p.m.

    Eagle Express Convenience Store
    Monday-Thursday: 8 a.m.-11 p.m.
    Friday: 8 a.m.-Midnight
    Saturday: 11 a.m.-Midnight
    Sunday: 11 a.m.-11 p.m.

    Archie's Pizzeria at Eagle Express
    Monday-Thursday: 8 a.m.-10 p.m.
    Friday: 8 a.m.-10:30 p.m.
    Saturday: 11 a.m.-10:30 p.m.
    Sunday: 11 a.m.-10 p.m.

    Archie's Pizzeria Delivery
    Sunday-Thursday: 3-9 p.m.
    Friday-Saturday: 3 p.m.-10 p.m.

    Eagle Access Card Office
    Monday-Thursday: 8:30 a.m.-5 p.m.
    Friday: 8:30 a.m.-3 p.m.
    Saturday-Sunday: Closed

    Food Service Office
    Monday-Friday: 8 a.m.-4:30 p.m.
    Saturday-Sunday: Closed

  • Volunteers needed for Assessment Day

    Employee volunteers are needed to serve as Assessment Day test proctors on Tuesday, September 10. USI depends on 150 volunteers to proctor these exams.

    Testing times are 9 a.m., 12:30 p.m. and 3 p.m. The total time commitment is about three hours, including a free meal provided before each testing time.

    Volunteers are particularly needed for the 3 p.m. time slot (2 p.m. to 4:30 p.m. total time).  

    Sign up to volunteer: Assessment Day Volunteers for Test Proctoring

    Assessment Day is one of many University-sponsored events employees can participate in through the volunteer pilot program, Eagle Hours.

  • Construction could affect your commute to campus

    USI Public Safety advises that the following construction projects in and around the City of Evansville will affect commuters visiting the USI campus: 

    • US 41 between Virginia Street and Lynch Road 
    • Connecting ramps at the US 41/I-69 Henderson Exit 10 with the KY 425 Henderson Bypass.
    • I-69 between mile markers 6 and 16 (Vanderburgh County)

    Operations are scheduled to end at the beginning of October and are dependent upon weather. Rain and other poor conditions could cause delays.

    INDOT urges drivers to slow down and stay alert near crews.

  • Attend the Founders' Day Luncheon on September 11

    USI Alumni Association logoThe USI Alumni Association will host its Founders' Day Luncheon on Wednesday, September 11 at 11:45 a.m. in Carter Hall. Tickets are $15. The deadline to register is August 30. 

    The 2019 award recipients and honored guests are: 

    Alumni Service Award: Kevin L. Hammett '90

    Faculty Recognition Award: Kathryn M. Waters

    Honorary Alumni Award: Penny S. Goshert

    USI Alumni Association logo

  • Staff Council food drive fills shelves of Archie's Closet
    Staff Council would like to thank all employees who contributed to its food drive at the Fall University Meeting. Together, the USI community donated approximately 620 food and personal hygiene items for Archie's Closet!

    Many in-demand items were delivered, which means the shelves of Archie's Closet will be full as the new semester begins. However, as students return, additional donations will quickly be needed. If you forgot your donation or would like to contribute again, drop off your items at the front desk of the Recreation, Fitness and Wellness Center.
  • Join the "Welcome USI Students" initiative

    Welcome USI Students buttonAs USI prepares to open the 2019-2020 academic year, the University will once again implement the “Welcome USI Students” initiative. This initiative is designed to showcase USI's caring and friendly environment.

    Faculty and staff are encouraged to participate in the following ways in order to make this initiative successful:

    • Wear a “Welcome USI Students” button and your name tag the first two weeks of the fall semester. (These buttons will be mailed to new faculty and staff. If your department runs out, please contact Student Development Programs at getinvolved@usi.edu or 465-7167.) 
    • Use the FAQ to assist students.
    • Contact your building coordinator and assist in providing directions to classrooms the first two days of class. They will email staff and faculty in their areas.
    • Volunteer August 15-20 to staff the UC West information table, staff one of the welcome tents or assist students move into their on-campus housing. Volunteer online at www.usi.edu/welcomeweek to schedule a shift.

    Additionally, Student Development Programs will:

    • Distribute posters to University departments
    • Mail window stickers to businesses in the community
    • Display “Welcome USI Students” banners on campus and in the community
    • Display yard signs around campus
    • Staff welcome tents on campus the first two days of class
    • Provide directions to classrooms the first two days of class
    • Distribute Frequently Asked Questions to faculty and staff to assist in answering questions
    • Wear “Welcome USI Students” buttons the first two weeks of the fall semester

    Welcome Week Schedule of Activities At a Glance

    A complete Welcome Week schedule can be found at www.usi.edu/welcomeweek.

    If you have any questions, please do not hesitate to contact Carmen Stoen, director of Student Development Programs, at 812-465-7167 or cstoen@usi.edu

  • K-8 campus visit tour guides needed

    USI QuadUSI Special Events and Scheduling Services is looking for employees to conduct campus tours for elementary and middle school classes. 

    Those interested in volunteering this fall can sign up online

    As school visits are scheduled, Special Events and Scheduling Services will follow up with those who have volunteered to check their availability.

  • Administrative Senate's Ice Cream Social a success

    Sam Preston, Jada Hogg and D'Angelo Taylor enjoy Admninistrative Senate's Ice Cream SocialDozens of USI employees enjoyed ice cream floats while visiting with co-workers and touring Screaming Eagles Arena during Administrative Senate's Ice Cream Social held Wednesday, August 7. 

    See who was spotted at the event in this slideshow.

  • Campus Store fall hours

    While classes are in session, the USI Campus Store will operate on the following schedule:

    • Monday through Thursday 8:30 a.m-6 p.m.
    • Friday 8:30 a.m.-3 p.m.
    • Saturday and Sunday (Closed, some exceptions)
  • Qualtrics 101 training sessions

    Qualtrics 101 trainings are available at the following days/times:

    • Wednesday, September 4 1-3 p.m.
    • Thursday, September 26 10 a.m.-noon.

    Register now

  • New hires, promotions and retirements through August 9

    New Hires/Rehires

    Dr. Cathy Carey
    Dean of the Romain College of Business/Romain College of Business

    Amy Ramras
    Program Coordinator/Intramurals and Club Sports

    Gerald Lewis
    Ground Maintenance Worker/Facility Operations and Planning

    Bryan Bastuba
    Assistant Women's Volleyball Coach/Athletics

    Kathy Phillips
    Substitute Assistant Teacher/Children's Learning Center

    Angel Rivera
    Senior Payroll Assistant/Human Resources

    Samuel Meny
    University Center and Food Service Maintenance Coordinator/Facility Operations and Planning

    Monica O'Neil
    Academic Advisor/College of Nursing and Health Professions

    Promotions/Transfers and Reclassifications

    Mara Ansbro
    Transfer Credit Coordinator/Registrar
    Previously: Senior Administrative Assistant/Registrar

    Ashley Carter
    Publications Coordinator and Copy Editor/Creative and Print Services
    Previously: Production Assistant/Creative and Print Services

    Kayla Crowe
    Senior Administrative Assistant/University Division
    Previously: Administrative Assistant/Housing and Residence Life

    Macy Holtz
    Senior Campus Store Assistant/Campus Store
    Previously: Cashier/Campus Store

    William Pool
    Assistant Registrar/Registrar
    Previously: Transfer Credit Coordinator/Registrar

    Kimberly Ruffin
    Senior Administrative Assistant/Registrar
    Previously: Administrative Assistant/Registrar

    Linda Rhodes
    Help Desk Assistant/Information Technology
    Previously: Senior Administrative Assistant/Information Technology

    Tyler Rapp
    Desktop Support Tech I/Information Technology
    Previously: Help Desk Technician I/Information Technology

    Ziporah Rascoe
    Senior Administrative Assistant/College of Nursing and Health Professions
    Previously: Administrative Assistant/College of Liberal Arts

    Andrew Lenhardt
    Executive Director/Human Resources
    Previously: Executive Director and Affirmative Action Officer/Human Resources

    Dr. Katie Ehlman 
    Professor of Gerontology/College of Nursing and Health Professions
    Previously: Associate Professor of Gerontology/College of Nursing and Health Professions

    Dr. Jennifer Evans
    Associate Professor of Nursing/College of Nursing and Health Professions
    Previously: Assistant Professor of Nursing/College of Nursing and Health Professions

    Joseph Smith
    Lead Central Plant Operator/Facility Operations and Planning
    Previously: HVAC Operator/Facility Operations and Planning 

    Dr. Tori Colson
    Assistant Professor of Education and Director of Graduate Programs in Education/Pott College of Science, Engineering, and Education
    Previously: Assistant Professor of Education/Pott College of Science, Engineering, and Education

    Laurie Berry
    Assistant Dean of Students and Deputy Title IX Coordinator/Dean of Students
    Previously: Assistant Dean of Students and Interim Deputy Title IX Coordinator/Dean of Students

    Dr. Mellisa Hall
    Professor of Nursing and Chair, MSN Program/College of Nursing and Health Professions
    Previously: Associate Professor of Nursing and Chair, MSN Program/College of Nursing and Health Professions

    Dr. Sakina Hughes
    Associate Professor of History; Director, Africana Studies Program and Assistant Dean/College of Liberal Arts
    Previously: Assistant Professor of History/College of Liberal Arts

    Ekta Rathee
    Assistant Professor of Nursing/College of Nursing and Health Professions
    Previously: Instructor in Nursing/College of Nursing and Health Professions

    Dr. Erin Reynolds
    Associate Professor of Health Services/Administration/College of Nursing and Health Professions 
    Previously: Assistant Professor of Health Services/Administration/College of Nursing and Health Professions

    Heather Schmuck
    Clinical Associate Professor of Radiologic and Imaging Sciences and Clinical Coordinator Radiologic and Imaging Sciences/College of Nursing and Health Professions
    Previously: Clinical Assistant Professor of Radiologic and Imaging Sciences/College of Nursing and Health Professions

    Dr. Kenneth Walsh
    Associate Professor of Chemistry and Chair, Chemistry Department/Pott College of Science, Engineering, and Education
    Previously: Associate Professor of Chemistry/Pott College of Science, Engineering and Education

    Retirements

    Karen Altstadt
    Publications Coordinator/Creative and Print Services

    Cynthia Bent
    Senior Counselor/Student Financial Assistance

  • Change to pay lots

    Lots N and I (formerly the upper and lower pay lots) will no longer be pay parking facilities, effective immediately. Use of the pay booth has been discontinued, with the exception of certain large events. The booth will eventually be removed. 

    Posts will be installed at the entrance to Lot I next to the Physical Plant (similar to posts at the entrance to the other lots) so that the entrance can be blocked with a cable when the lot is reserved. Cones will be used to block spaces in Lot N when needed. If you see reserved signs posted, please do not park in Lots N and/or I. 

    The lots will be open on days with no or limited reservations. 

  • Back-to-school spirit wear now available

    USI Campus Store apparelLooking to add some new USI spirit wear to your collection before the start of the fall semester?

    The USI Campus Store carries a wide range of apparel and recently revamped its website to make online shopping even easier. The Campus Store is open from 8:30 a.m. to 4:30 p.m. Monday through Thursday and 8:30 a.m. to 3 p.m. Friday through August 14 (summer hours). 

    Select USI apparel is also available at the following Evansville retailers:

    • Target (6625 E Lloyd Expressway)
    • Walmart (335 S Red Bank Rd.)
    • Meijer (2622 Menards Dr.)
  • University handbook updates released

    Human Resources published revisions to the University Handbook effective July 1, 2019.  The latest revisions to the University Handbook listed below are found at www.usi.edu/hr/policy.

    Policy Changes

    • FAC II-Article V
      • Section 2-Faculty and Academic Affairs Committee
      • Section 3-Student Affairs Committee     
      • Section 4-Economic Benefits Committee
         
    • FAC II-Article IV
      • Section 1-Procedure for Selecting Members of Faculty Committees
         
    • A.2: Updated and Revised Organizational Chart
       
    • B.20: Exit Interview
       
    • D.6: Sick Time Policy-increased number of days that may be taken per fiscal year for illness of a covered family member
       
    • D.8: Bereavement Policy-addition of grandparent-in-law
       
    • E.8: Overtime and Compensatory Time-updated categories of time that will be counted as time worked
    • F.9: Free Speech, Peaceful Dissent, Protests and Demonstrations Rights and Responsibilities-removal of the lawn area between the PAC and RFWC for locations available on campus for speech and expressive activities
       
    • Please note the removal of policy F.6 Procedures for Conflict Resolution due to overlap with F.1 Civil Rights and Sexual Misconduct Policy, which has resulted in many policies changing position numbers

    Searchable Handbook: The handbook PDF is fully searchable. From the Table of Contents, clicking on any policy or section name will take you directly to it.

    Thank you for keeping up to date with University policies and procedures.

  • Submit fall Assessment Day questions

    As part of Assessment Day testing on Tuesday, September 10, first-year students and seniors will be asked to complete a University Experience Survey.

    This is your department's opportunity to ask close to 2,500 students questions about their USI experience. The response rate for the survey is nearly 100% each year.

    The deadline for questions to be submitted for consideration is Wednesday, August 21.

    Please contact Dr. Katherine Draughon, chief data officer, at Kat.Draughon@usi.edu or 812-465-1630 if you are considering adding questions so that she may follow up with you. She is also available to help you develop questions and can provide a copy of last year's survey for review. 

    Please plan ahead so that your questions may be included. 

  • Participate in United Way's Annual Day of Caring

    United Way logoUSI is excited to participate in the United Way’s Annual Day of Caring on September 13, 2019! Day of Caring is our community’s single largest volunteer event where more than 1,000 volunteers will help local nonprofits with a wide variety of projects ranging from painting and landscaping to reading to children and filing. There’s a project for everyone! Day of Caring is an excellent way to connect with a local nonprofit agency and give back to those in need in our community. 

    For more information and to register visit https://www.usi.edu/unitedway.

    The deadline to register is Friday, August 23.

  • Increase to family sick time announced

    Administrative Senate, with the support of Faculty Senate and Staff Council, is excited to announce a change to Employee Benefits.

    Effective July 1, 2019, a maximum of 20 days (150 hours) of an employee's accumulated sick time may be taken for illness of a covered family member. This change in benefits potentially doubles the number of days an employee can take "family sick" leave. All other guidelines for the Sick Time Use for Family Illness remain unchanged.

    Changes to the Employee Handbook will be incorporated in the next update cycle.

  • New volunteer program announced

    Administrative Senate and Volunteer USI are pleased to announce Eagle Hours, an employee volunteer pilot program. The Eagle Hours volunteer program encourages USI employees to engage in and support USI sponsored events. To promote a culture of volunteerism, this pilot program is open to benefit-eligible employees and will take place during the coming fiscal year (July 1, 2019 through June 30, 2020).

    USI sponsored events include, but are not limited to:

    • Welcome Week
    • Housing Move-In
    • Assessment Day (Fall and Spring)
    • USI Booths at Fall Festival
    • Varsity Club Events
    • Alumni Association Events
    • Heritage Artisan Days
    • Reading to Children at the Children's Learning Center
    • United Day of Caring

    Benefit-eligible employees are encouraged to volunteer up to 7.5 hours within the fiscal year. Volunteer hours may be taken, with pay, during the normal USI workday, with prior supervisor approval. Volunteer hours may be taken in increments or all at once.

    Employees are required to log their volunteer hours with Volunteer USI following their time of service.

    Administrative Senate and Volunteer USI hope that you find this pilot program engaging, collaborative, and a way to enhance a sense of pride and partnership within the USI community. If you want to know more about how the program started, look for an upcoming story in USI Today, or read the full proposal

    This pilot program is a supplemental program and not meant to deter any individual or department from other volunteer work they are already taking part in.   

     

  • Updated Banner Finance available

    Access to Banner Finance has been restored after a successful rollover to the new financial year. Documents will now default to Fiscal Year (FY) 2020.

  • Special Events and Scheduling Services billing and procedural changes

    Effective August 1, 2019, Special Events and Scheduling Services is implementing new scheduling guidelines and billing procedures in an effort to ensure practices are consistent, efficient and aligned with University policies and procedures. The new fee chart, guidelines and procedures, rental rates, and price lists can be found on their website.

  • New procedure for purchasing Sodexo food  

    Procurement has partnered with Special Events and Scheduling Services to develop a new procedure for ordering and buying Sodexo food, which takes effect August 1, 2019. The new procedure streamlines the food buying process and allows for better tracking of catered expenses through Banner.

    Through the new procedure, all food is procured in one of two ways—through BuyUSI or with a University Purchasing Card (P-Card). All catered functions and vouchers now go through BuyUSI, just as all other vendors and suppliers. A 14-day notice is required when ordering food. 

    P-Cards will be used only at retail locations such as Chick-fil-A, Red Mango, Sub Connection, etc. Department Eagle Access cards will no longer be used as of August 1, 2019.

    Please direct all questions about P-Card usage and BuyUSI requisitions to Jeff Sponn at jsponn@usi.edu or at extension 1982 (812-464-1982).

    Details on how to order catered food for departments and student organizations:

    Process for Departments (non-student orgs)

    1. Department submits an Event Request Form to Special Events and Scheduling Services.
    2. Special Events and Scheduling Services provides an event confirmation and reservation number.
    3. Department works with Catering Services to obtain a food cost estimate, or uses menu pricing as a quote.
    4. A regular (one-time) PO requisition is created by the department for the specific event in BuyUSI.
      • Procurement works with the department to determine if a standing PO will be used.
      • Either Catering Service's estimate or the menu must be attached as backup in the internal attachment in BuyUSI.
      • The Special Events and Scheduling Services event reservation number must be included in the internal notes in BuyUSI.
    1. The approved PO and estimate are submitted to Sodexo by Procurement.
      • A different PO number is created for each regular order.
      • Standing POs have a list of each event date-the same PO number is used for these invoices.
    2. After the event occurs, Sodexo sends an invoice to Accounts Payable.
    3. Non-Student Organization funds that have been recognized as student organizations in the past follow this process but will still be given the student organization discount pricing by Sodexo.

    Process for Student Organizations

      1. A standing PO is created by Student Development for the fiscal year.
      2. The student organization submits an Event Request Form to Special Events and Scheduling Services.
      3. Special Events and Scheduling Services provide a confirmation, including a reservation number, ensuring an 84xxx fund is used. Student organization works with Catering Services to obtain an estimate of food costs; Sodexo then issues an estimate to the student organization.
      4. Student organization obtains financial manager's signature and returns signed estimate to Sodexo.
      5. Sodexo prepares invoice using the standing PO number and submit to Accounts Payable.
      6. Accounts Payable charges the invoice against the PO and changes the populated FUND/ORGN to match the FUND/ORGN on the copy of the estimate (attached to the invoice).
      7. Financial Manager receives Accounts Payable invoice email once the invoice has posted.

    Note: Any catering PO requisition entered in BuyUSI with less than 14 days' notice must be approved by Ann Fisher in Catering Services.

  • Entrance to the PAC during construction

    Construction fencing blocking entrance to the PACAs construction continues, please use the main entry doors of the Screaming Eagles Arena (north side) to enter the Physical Activities Center (PAC). Once in the Arena, take the elevator to the second floor or take the stairs on the east side of the building. Once on the second floor, access the PAC through any of the doors that say “Academic Corridor” on the east side of the Arena. These doors are located directly across from the Varsity Club Suite.

  • Submit your volunteer hours to Volunteer USI

    Volunteer USI volunteer hours reportAs the semester wraps up, Volunteer USI reminds employees who have volunteered in any capacity at or for the University of Southern Indiana or in the community to please record their hours or compile a list and email it to volunteerUSI@usi.edu.

    Anyone who gives of their time to USI, USI students or the greater community and is not financially compensated qualifies. It is important to log these hours because Volunteer USI wants to acknowledge employees' efforts! Also, it’s important that the University knows how employees are making a difference throughout the community!

  • New Travel Services software training video now available on Blackboard

    In March, Travel Services and Accounts Payable rolled out Chrome River, a new travel and expense software system, in order to standardize and simplify travel procedures. Additionally, a new University Travel Card Program was implemented to help reduce travelers' personal spending on business trips. Training on the Chrome River software is required for travelers and those who facilitate travel for others. If you were unable to attend one of the live training presentations, a training video is now available in Blackboard. To participate in the Travel Card Program, you (or a delegate) must have either attended a Chrome River presentation or complete the quiz following the training video. 

    To access the training video at any time, log in to your myUSI account and click on the Blackboard icon found in the upper left side of the homepage. Next, click on the My Organizations tab in the upper right side, type "Travel Training" into the Organization Search box and then hit Enter or click Go. Click on TravelTraining from the list on the left and then Enroll in the left menu. Next, find and click the training video to watch it. Once you are finished watching the video, you will be prompted to complete a quiz. Once the quiz is completed with 100% accuracy, a certificate will appear allowing your enrollment in the Travel Card Program. To request a Travel Card, please contact Travel.USI@usi.edu.

  • Reminder to submit faculty and staff achievements

    As we begin a new semester, University Communications would like to remind USI faculty and staff to submit their achievements via this online form. These achievements will be published on the USI Today webpage and shared in USI Today emails sent out on Mondays, Wednesdays, and Fridays.

    Examples of faculty and staff achievements include, but are not limited to:

    Published works
    Presentations (individual or as a panelist)
    Awards and recognitions
    Leadership roles outside of the University

    University Communications would love to share your accomplishment. Please do not hesitate to send a few lines about the good work you’ve been doing!

    Please include your name, job title, contact information, a description of the achievement, and the date on which it occurred. 

     

  • Add your events to the University Calendar

    Did you know that it’s up to you to make sure your events are uploaded to the University Calendar? Last year, Web Services launched a new, easy to use, campus calendar system powered by Localist. Since then, more than 1,600 events have been added to the calendar and more than 2,000 people have logged in to submit an event or use the “I’m going” feature which sends an email reminder about the event.

    With the University Calendar: 

    Anyone with a USI login can submit events 

    You can edit the events you submitted if changes come up

    You can (and should) add a photo or graphic to help draw attention to your event

    Users can use the "I'm going" button to get event reminder emails 

    You can create a widget/feed of your specific events for a webpage

    Built in newsletter functionality will allow you to create an email newsletter of upcoming events


    NOTE: The University Calendar is NOT connected to the USI Special Events and Scheduling Services system. Therefore, events are not automatically pulled onto the calendar. It is up to YOU, the event organizer, or other support in your area, to add events to the calendar. It’s a good idea to have a designated person in your department or college to make sure all events are entered in a timely manner.

    The calendar is only as good as the events on it and we need the campus community's help to keep it up to date! You've put a lot of planning into your event, now let's make sure it gets promoted successfully. 

    Please note, you must reserve and confirm your space with Special Events and Scheduling Services FIRST, before submitting events to the calendar. A room reservation number is required on the event submission form.

 

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