University of Southern Indiana

Announcements

  • Fall 2021-2022 Resident Assistant Application due January 25

    Know a student who would make an awesome Resident Assistant for the 2021-2022 year? Please encourage them to apply for a position! Applications close at 1 p.m. Monday, January 25. 

    Resident Assistant Application

  • United Way of Southwestern Indiana annual campaign underway

    The following email regarding the United Way of Southwestern Indiana campaign was sent to USI employees Tuesday, January 12 from President Rochon.

    "Dear USI Family,

    I hope you will consider participating in the United Way of Southwestern Indiana’s annual campaign. The University of Southern Indiana was founded in 1965 and, for more than 55 years, we’ve created a strong tradition of service and support by giving back to the community.


    If you decide to donate to the United Way Campaign, you are supporting a network of more than 25 agencies and 51 programs and services that touch the lives of thousands in our community. These programs serve critical areas of need such as childhood success, youth success, financial stability, access to healthcare and other vital services.

    As you know, the COVID-19 pandemic has been challenging for all of us. However, it has been devastating for thousands of individuals and area nonprofits whom we call neighbors. The underlying issues that challenge local families on a daily basis have been magnified. Please take a minute to view a message from the campaign’s leadership.    

    USI faculty and staff are able to make a pledge electronically using the form below. It is quick and easy to complete and allows for payroll deduction at intervals you choose, or information on how to make a one-time donation. If you already have charities you support and are unable to give to the United Way, please indicate “not this year” on the form.

    Please consider supporting our community by clicking the link to make your contribution.
    Great things happen when we LIVE UNITED.

    Ronald S. Rochon, PhD
    President"

    Follow this link to make your 2020 pledge:
    United Way 2020 Pledge

  • Updated COVID-19 employee information

    Human Resources has updated its COVID-19 Information for Employees page to reflect changes beginning January 1, 2021. The University will continue to waive the members' cost share, including copays, coinsurance and deductibles, for diagnostic testing related to COVID-19 through March 31, 2021.

    Additionally, the Families First Coronavirus Response Act (FFCRA) EPSL and EFMLA has been extended until March 31, 2021. Employees will also be allowed to use family sick leave through February 8, 2021, to care for their child whose school or place of care is closed (or childcare provider is unavailable) due to COVID-19 related reason. This should assist employees that have used up their allotment of leave under the Families First Coronavirus Response Act (FFCRA).

    You can read all of the Information for Employees on the Human Resources website.

  • Campus Store hours and textbook ordering information

    Through the month of January, the USI Campus Store will be open 8:30 a.m. to 4:30 p.m. Monday through Friday, 10 a.m. to 2 p.m. Saturday, January 16 and 10 a.m. to 2 p.m. Saturday, January 23. 

    Students can now purchase books from the Campus Store website.  

    Shop the USI Campus Store online

  • Submitting events to the USI Calendar

    Please remember to submit events to the USI Calendar as events begin to pick up with the start of the Spring Semester near.

    Please review the updated instructions for submitting events as well as the University Calendar guidelines.

    Access the USI Calendar

  • USI Staff Council blood drive January 26

    USI Staff Council is partnering with Versiti Blood Center of Indiana for a blood drive on campus Tuesday, January 26. It will be held from 10:30 a.m. to 2 p.m. in the Recreation, Fitness and Wellness Center Quiet Lounge and is sponsored by Staff Council.

    All donors are required to wear a face covering, and each donor will receive a $10 electronic gift card with their valid email address.

    Versiti will perform a SARS CoV-2 (COVID-19) antibody test on all successful blood donations. These results will inform donors if they have antibodies reflective of a prior COVID-19 infection; it is not meant to inform donors if they currently have COVID-19. If donors have received the COVID-19 vaccine, they must wait two days after their vaccination to donate blood. 

    For questions, please call 317-916-5150 or visit the Versiti Blood Center of Indiana website.   

    Sign up online

  • AMIGO applications due January 17

    AMIGO applications are being accepted until Sunday, January 17.

    AMIGOs serve as orientation leaders who assist with the implementation of Screaming Eagles Orientation and Welcome Week. AMIGOs are guides for new students and their families as they make their transition to USI. This is a paid position with weekly training during the spring semester and summer orientation dates.

    Please encourage highly motivated students to apply!

    More information and application

  • Blackboard Learn is now live and available for use

    The USI IT Department sent out the following information via email on December 23 regarding the Blackboard migration to the new SaaS platform with Ultra Base Navigation:

    "Good afternoon campus – we hope your Winter Break is off to a wonderful start. This IT Advisory is important for our Blackboard users and is a long one – so please bear with us! We suggest you hold onto this email, and when you first access the new Blackboard, refer to it to review the information you will need to get started in the new environment.

    We have successfully completed our Blackboard migration to the new SaaS platform with Ultra Base Navigation. This new platform gives us more consistency and flexibility in course delivery, 99.9% uptime as updates are continuously delivered, making long blocks of downtime obsolete, and prepares us to keep moving forward to modernize the LMS experience.

    Blackboard is now live, and you can access it via the Eagle app in myUSI. When you access it for the first time, it will look a little different, as the navigation has changed. You will land on the Activity Stream, an up to date list of the activity in your courses. To change the notifications you receive or to set up your activity stream to give you the information you need, you can click the icon in the top right corner that looks like a gear symbol and choose the alerts you want to get and where you want to receive them (activity stream, email, and mobile app push). We have turned on all activity stream alerts by default and turned off all email alerts by default as to not create clutter in your inbox.  

    You will also notice, when you click on your Courses link that it will take you to a course list. You will see in the top left, right next to the search box, you can choose to view your courses in a list or as tiles that you can add a customized picture to. To the right, you will see the edit pages button that will allow you to change the number of courses you see, up to 100 per page! To move your current courses to the top of the page, just choose the star icon on the course to move it to your favorites. Here’s a quick organization tip – if you like to show your current semester and the past two semesters, for instance, you can favorite each of those courses, then because they are stored in alphabetical order per semester, you can go to customization > properties, and put an x, y, or z in front of the title of previous semester courses and it will move them to the bottom of the favorites list in your designated order. Organizations function the same way as courses.

    When you look in your course list, you will see all courses from Fall 2016 moving forward. As we start the new process of batch archiving, we are going to test this with the Fall 2016, Spring 2017 and Summer 2017 course files. If you want to export these course files, you may do so now, but the batch archiving process will begin in mid-January and we expect these courses to be completely archived off the production instance by the end of January. As we move forward, we will keep 3 years of courses on our live instance and will be releasing a course archive schedule so you can see the rotation of courses that will be “falling off” at the end of each term. This will be posted on the Institution Page on the top of your navigation bar. Moving forward, this is where we will post updates about Blackboard issues, new features, and important updates.

    Only the system navigation has changed – your course view is still the Original course view, so building your course and navigation within the course, is still as it was before the platform move. We have tested all major components and third-party tools, and everything appears to be working normally. If you look on your profile you will see a welcome update, your @usi.edu email address is now the default address for faculty within the Blackboard system (yes, we finally made that change happen)! We will continue to tinker and tweak as we explore the new system, but of course, having users actively working in the system is how unknown issues become known, so please let us know if you come across anything that needs our attention.

    As a reminder – the University is closed for Winter Break from December 23-January 4 and support is limited during this time. If you find issues or have questions, please put in a ticket by emailing it@usi.edu. Most support tickets will be handled when normal business resumes on January 4. If you have a critical issue that needs immediate address, you can call 812-465-1080 and our after hours support will escalate the ticket to us. Please reserve this for critical issues only.

    For a quick look at what you can expect, here is the link to the Tech Takeaway we created before the move. Keep in mind this video was made before the move, but it gives you an idea of what you can expect. You can also jump on in and poke around yourself when you’re ready to explore. As always, we appreciate your patience as we work to modernize our campus systems and are excited to work with you as we move forward."

  • New alumni membership program

    USI alumni and employees can enjoy exclusive benefits while displaying their pride and loyalty to USI through the new Alumni Association membership program. One hundred percent of membership costs directly fund student scholarships and alumni programming.

    Membership levels:
    ◦  Highflyer - $50 annually
    ◦  Visionary - $500 lifetime

    Benefits include:
    ◦  Special events with President Ronald Rochon
    ◦  Complementary athletic event vouchers
    ◦  Advanced notice of special events

    Reduced membership rates are offered to current students, recent graduates and distinguished persons (60+).

    Alumni employees get an "Eagle Insider" discount with code "insider." This is applicable to the Alumni/Friends level only. 

    Join now

  • Updated Sodexo hours

    As the Spring Semester approaches, campus dining services have updated their hours. The following dates and hours are exceptions to normal dining service hours

    The Sweets Spot
    ◦ Monday, January 18: Closed
    ◦ Tuesday, January 19: 7 a.m. to 2 p.m.

    Chick-Fil-A
    ◦ Monday, January 18: 9:30 a.m. to 3 p.m. 

    Sub Connection
    ◦ Monday, January 4 through Friday, January 8: 7:30 a.m. to 2 p.m. (Grubhub and walk up)
    ◦ Saturday, January 9 through Sunday, January 10: Closed 
    ◦ Monday, January 11 through Friday, January 15: 7:30 a.m. to 2 p.m. (Grubhub and walk up)
    ◦ Saturday, January 16 through Sunday, January 17: Tentatively closed
    ◦ Monday, January 18: 7:30 a.m. to 9 p.m. (Grubhub and walk up)
    ◦ Tuesday, January 19: Normal hours (Grubhub only)

    Fiesta Fuego
    ◦ Monday, February 8: 10:30 a.m. to 3 p.m. 

    Cyclone Salads (Simply to Go items)
    ◦ Monday, February 8: 10 a.m. to 3 p.m.

    Simply To Go (Health Professions Center)
    ◦ Monday, February 8: 7:30 a.m. to 6 p.m. 

    Red Mango
    ◦ Closed for Spring Semester

    Starbucks
    ◦ Monday, January 4 through Friday, January 8: 7:30 a.m. to 1:30 p.m. (Grubhub and walk up)
    ◦ Saturday, January 9 through Sunday, January 10: Closed
    ◦ Monday, January 11 through Friday, January 15: 7:30 a.m. to 1:30 p.m. (Grubhub and walk up)
    ◦ Saturday, January 16 through Sunday, January 17: Closed
    ◦ Monday, January 18: 7 a.m. to 6 p.m. (Grubhub and walk up)
    ◦ Tuesday, January 19: Normal hours (Grubhub only)

    Eagle Express C-Store
    ◦ Saturday, January 9 through Sunday, January 10: 12 p.m. to 6 p.m. 
    ◦ Monday, January 11 through Friday, January 15: 10 a.m. to 3 p.m. 
    ◦ Saturday, January 16: 11 a.m. to 6 p.m. 
    ◦ Sunday, January 17: 11 a.m. to 10 p.m. 
    ◦ Monday, January 18: Normal hours

    Archie's Pizzeria @ Eagle Express
    ◦ Saturday, January 9 through Sunday, January 10: 12 p.m. to 6 p.m. 
    ◦ Monday, January 11 through Friday, January 15: 10 a.m. to 3 p.m. 
    ◦ Saturday, January 16: 11 a.m. to 6 p.m. 
    ◦ Sunday, January 17: 11 a.m. to 9:30 p.m. 
    ◦ Monday, January 18: Normal hours

    Archie's Delivery
    Monday, January 18: 3 p.m. to 9 p.m. 

    Eagle Access Card Office
    ◦ Monday, January 4 through Friday, January 8: 8:30 a.m. to 3 p.m. 
    ◦ Saturday, January 9 through Sunday, January 10: Closed
    ◦ Monday, January 11 through Friday, January 15: 8:30 a.m. to 3 p.m. 
    ◦ Saturday, January 16 through Sunday, January 17: Closed
    ◦ Monday, January 18: 8:30 a.m. to 3 p.m. 
    ◦ Tuesday, January 19: Normal hours

    Food Service Office
    ◦ Monday, January 11 through Friday, January 15: 8 a.m. to 3 p.m. 
    ◦ Monday, January 18: 8 a.m. to 4:30 p.m.

  • Submit a story to USI Today

    Many of us see interesting, inspiring and important things happening every day at USI. Whether it's a unique collaboration, an uplifting co-worker or an event with a big impact (and the list goes on)—if it's something you're talking about, chances are other employees would love to know about it too! 

    Please send your story ideas to USI Today.

    USI Today logo

  • New hires and retirements through December 11

    New Hires/Rehires

    Kathryn Katz
    Senior Accounting Assistant/Foundation Accounting

    Lauren Bailey
    Senior Administrative Assistant/Counseling Center

    Devanarayana Hittaragedara Garnet Somasundara
    Senior Accounting Assistant/Foundation Accounting

    Julian Miller
    Grounds and Athletic Fields Supervisor/Facility Operations and Planning

    Keisha Wright
    Senior Administrative Assistant/Facility Operations and Planning

    Janell Bessler
    Senior Human Resources Assistant/Human Resources

    George Wittgen
    HVAC Operator/Facility Operations and Planning

    Promotions/Transfers and Reclassifications

    Kayla Litton
    Bursar Assistant/Business Office
    Previously: Senior Administration Assistant/Business Office

    Jeff Sponn
    Interim Director/Procurement
    Previously: Assistant Director/Procurement

    Diane Alvey
    Payments Coordinator/Bursar
    Previously: Assistant Manager, Bookstore Operations/Campus Store

    Retirements

    Sylvia Dillworth
    Administrative Assistant/Undergraduate Admissions

  • USI Foundation shares appreciation

    The USI Foundation created the video below to celebrate and recognize alumni and friends who have made charitable gifts to the University. The video features several students who share the impact these gifts have on their lives.

  • Virtual Holiday Open House recap and raffle winner

    Thank you to the more than 70 employees who attended the Virtual Holiday Open House hosted by the Administrative Senate Employee Events and Employee Outreach Committees Thursday, December 17! 

    Everyone who attended a portion of the event was entered into a drawing to win a gift basket donated by the USI Campus Store. (Thank you, Campus Store!)

    The winner of the gift basket is... Jennie Weigand, Web Content Specialist with Web Services!

    Terri Bischoff, Director of Creative and Print Services, took first place in the opening Kahoot! trivia session, and Taylor Gogel, Assistant Director of Development with the USI Foundation, topped the leaderboard in the second session. 

    For those who attended the Melt-in-Your-Mouth Southern Mac ’n Cheese session (or anyone else interested), Rustin Howard, Associate Director of Special Events, has shared her famous recipe (and her humor): 

    Melt-In-Your-Mouth Southern Mac ’n Cheese 

    Prep Time: 20 minutes |Cook Time: 25 minutes Total Time: 55 minutes 

    Serves 10 

     **DISCLAIMER: In no way, shape, or form is this healthy!** 

    Ingredients 

    • 1 pound elbow macaroni 
    • 5 tablespoons butter 
    • 2 teaspoons onion powder 
    • 2 tablespoons flour 
    • 1 cup whole milk (2% is fine too) 
    • 1 1/2 cups heavy cream 
    • 1 cup evaporated milk  
    • 4 ounces cream cheese (softened) 
    • 1 1/2 cups mild cheddar cheese (shredded) 
    • 1 1/2 cups sharp cheddar (shredded) 
    • Salt and pepper to taste 

    Instructions 

    1. Preheat oven to 350 F. 
    2. Bring a pot of heavily salted water to a boil. 
    3. Stir in the macaroni and cook until al dente. Refer to package instructions for cook time. 
    4. Drain (Do NOT rinse with water! I'm not playing!) 
    5. Stir in 2 tablespoons of butter 
    6. In a sauce pan, melt the remaining butter on medium/high heat. (Do NOT burn the butter.) 
    7. Whisk the flour into the butter for one minute. 
    8. Slowly pour in the whole milk and heavy cream while whisking. 
    9. Add in cream cheese and stir until it dissolves 
    10. Season to taste with salt, white pepper and 2 teaspoons of onion powder. (You can also add cayenne pepper for a little pop of heat or Lawry’s Seasoned Salt—whatever your little heart desires.) 
    11. Add in 1/2 cup of each of the shredded cheeses. At this point, make sure your cheese sauce is not too thick. You want the cheese sauce to slowly run off the spoon. If it is too thick, add more milk. 
    12. Once cheese begins to melt, turn off the heat. 
    13. Pour in the macaroni and stir to combine. 
    14. Now, pour in the evaporated milk. (If you use sweetened condensed milk, I swear we are going to fight!) 
    15. Taste and adjust seasoning as needed. 
    16. Pour half of the mixture into a buttered casserole dish. If you are taking this dish somewhere, make your life easier and bring a disposable tin dish so no cleaning is required.  
    17. Sprinkle another 1/2 cup of cheese as a layer. 
    18. Pour the remaining macaroni mixture on top.  
    19. Top with the remaining shredded cheeses evenly. If you want to use more cheese to top, be my guest! 
    20. Bake, uncovered, for 25 minutes or until as brown as desired. 
    21. Allow it to rest of 10 mins (or you'll burn the entire heck out of the roof of your mouth!) 
    22. Enjoy! 

    This is a great dish to make ahead and freeze. You can also add lobster, bacon or pancetta to make it a hearty meal. I hope you love this as much as I do! -Rustin

  • USI Jazz Ensemble fall concert

    The USI Jazz Ensemble's 2020 Fall Concert including pieces by Milt Jackson, Miles Davis, John La Barbera, Fred Hubbard and an arrangement of Blue Monk by Thelonious Monk arranged by their director Thomas Drury, Instructor in Music, is available to view.

  • Updated University quarantine duration guidance
    After review and approval from the University's Task Force on COVID-19, and in accordance with new guidance from the Centers for Disease Control and Prevention (CDC), beginning December 14, the length of required quarantine for USI students and employees has been adjusted. Under the new quarantine guidelines, students and employees can end quarantine due to COVID-19 exposure: 

    • After day 10 without testing and if they are symptom free**
    • After day 7 after receiving a negative test result (test must occur on day 5 or later and must be a PCR test*—rapid (antigen) tests are not acceptable) and if they are symptom free**

    **Day zero is the date of exposure. Day 1 begins the following day. Return to campus/class begins the day after day 7 or 10 of quarantine.

    After ending quarantine, students and employees should:

    • Watch for symptoms until 14 days after exposure
    • Immediately self-isolate if they have symptoms, fill out a Self-Report Form and contact the University Health Center, their local public health authority or healthcare provider
    • Wear a mask, stay at least 6 feet from others, wash their hands, avoid crowds, and take other steps to prevent the spread of COVID-19

    CDC continues to endorse quarantine for 14 days and recognizes that any quarantine shorter than 14 days balances reduced burden against a small possibility of spreading the virus. CDC will continue to evaluate new information and update recommendations as needed. 
  • Fall 2020 USI employee graduates

    Congratulations to these USI employees who earned their degrees this fall!

    Caleb Fendrich
    Assistant Director of Student Financial Assistance/Student Financial Assistance
    Master of Arts in Communication

    Caleb Fendrich

    Shannon Hoehn
    Applications Administrator/Information Technology
    Adjunct - Liberal Arts/Communications Department
    Master of Arts in Communication

    Ryan Kaczmarski 
    Manager, Housing and Residence Life Facilities Operations/Facility Operations and Planning
    Master of Business Administration

    Ryan Kaczmarski

  • Save the date: Professional Development Day is January 13

    All USI employees are invited to participate in a voluntary, University-wide Professional Development Day Wednesday, January 13. 

    Dr. Mohammed Khayum, Provost, and Steve Bridges, Vice President for Finance and Administration, will address the University's new strategic plan at 9 a.m. 

    A variety of additional sessions including, but not limited to, the following topics will be offered: 

    • Software (Teams, Outlook, Qualtrics, etc.)
    • Campus Store
    • Human Resources benefits/FMLA
    • Tenure and promotion process
    • Recruitment and retention
    • CORE 39 assessment
    • Curriculog
    • Yoga
    • Stress management
    • Financial stress management
    • Encore careers
    • Home office ergonomics

    Professional Development Day sessions and descriptions (registration is in the top left corner)

  • Tech Takeaway: Blackboard new course navigation

    Learn how to utilize the new Blackboard course navigation that will be launched at the end of December in the final Tech Takeaway of 2020. Thank you to Online Learning for providing these tutorials throughout the year!

  • 2020 Commencement Celebration available December 12

    A virtual Commencement Celebration honoring the 2,440 members of the Class of 2020 will be available on the USI Commencement website Saturday, December 12 beginning at 11 a.m. CST. 

    The celebration will include a recorded reflection speech from a graduate of each College as well as a presidential Commencement address. Each graduate's name will be shown as well as a photo and personal message from those who submitted them. 

    Additionally, please share well wishes and congratulations with our graduates on social media using #USIgrad. These messages may be shared on the Commencement website.

    The Commencement Celebration will be available for several months.

  • Employee causal dress until January 19

    Employees can enjoy casual dress until Tuesday, January 19 when some students return to campus for face-to-face instruction. 

    Please make adjustments as needed for any meetings or appointments requiring more formal dress.

  • Moving Zoom cloud recording files to OneDrive

    The University is approaching its expanded Zoom cloud space limit. Once the limit is reached, no new cloud recordings will be possible.

    To increase space, files like department meetings, advising appointments, old class sessions, personal meetings, etc. can be downloaded and saved to your personal cloud space (OneDrive) rather than saved in the University Zoom cloud. It is also important to ensure recordings in Zoom are not set to auto-record to the cloud. 

    To move Zoom files from the Zoom cloud to your personal cloud space via OneDrive, please follow these instructions:

    • Go to Zoom Recordings and choose "Cloud Recordings." Next to the files that need to be moved, choose "More," and then download the files.
    • Files can be moved to a folder created in your OneDrive. It is suggested to make a folder for each file you want saved. Files should be moved over one at a time.
    • Once the file has been moved, go back into the cloud space and clock "Delete." 

    Zoom instructions

    Video files can then be shared with students directly from OneDrive by putting a web link to the OneDrive folder directly into Blackboard.

    For questions regarding how to move Zoom files from the University Zoom cloud to your personal cloud space via OneDrive, please contact Shannon Hoehn.

  • Remind students about FAFSA deadline

    FACULTY AND STAFF: Please impress upon students the importance of completing their FAFSA for the current year and upcoming 2021-22 academic year. Students seeking Indiana state aid for Fall 2021 should file their 2021-22 FAFSA by April 15, 2021, the Indiana state deadline, to be considered for state aid. 

    File the FAFSA

    If students have questions, they should email the Financial Aid Office at finaid@usi.edu or call 812-464-1767. 

  • USI Foundation scholarship applications available through AwardSpring

    The application process to receive a USI Foundation scholarship in the 2021-22 academic year is open. Please encourage students to complete the AwardSpring application accessible through myUSI, which takes less than 20 minutes.

    By submitting an application, current, incoming and transfer students become eligible to receive a scholarship from the USI Foundation; submitting an application does not guarantee students will receive a scholarship. A new scholarship application must be submitted each academic year.

    Applications must be submitted no later than January 15, 2021. 

    On January 22, 2021, academic departments will receive merit scholarship applicant information for review and selection. Scholarship recipient selections must be submitted by academic departments no later than February 19, 2021.

    Students selected to receive a scholarship will be notified between March 15 and March 31, 2021. 

  • Access USI software off campus with Windows Virtual Desktop

    Students and employees can access USI software even when they are away from campus through the Windows Virtual Desktop (WVD) platform created by the IT Department.

    The platform can be accessed by Windows, Mac or Linux machines by installing an application on a personal device or by using the web interface (Google Chrome is recommended). It then grants access to programs such as SPSS, Minitab, Mathematica, SolidWorks and Visual Studio. 

    Please remind students that this service is available, especially as they prepare to return home for an extended period at the end of the semester.  

    Step-by-step Windows Virtual Desktop instructions

  • App available to make work calls from home

    USI employees can now use an app to place and answer work calls from their personal or University-owned devices while working remotely. The Cisco Jabber app allows users to connect computers, phones and tablets via Wi-Fi or cellular data, and can run on iOS, Android, Windows and OSX devices.

    The app serves as a substitute for an employee's office phone, allowing employees to dial four-digit campus extensions or place calls outside campus by dialing "8" or "8+1" in front of the number they are trying to reach.

    Voicemail messages will still be delivered via email but can also be accessed via the Visual Voicemail feature in the app.

    To access the Cisco Jabber app, employees must submit a ticket to it@usi.edu or call the IT Help Desk at 812-465-1080 to notify the department of the make and model of device that will be used with the app (i.e. Android phone, Apple iPad, Windows laptop, etc). 

    Once IT adds the device to the phone system, employees can download the app from the Google Play Store or Apple App Store, or download the software client for Windows/OSX from a link provided by IT. 

    Once the app is downloaded, employees can access it by logging in with their myUSI credentials. 

    The app should not impact employees’ cell phone minutes or data usage if used while connected to Wi-Fi.

    Cisco Jabber features and instructions

    Cisco Jabber icon

  • Best practices for a secure Zoom experience

    The University's Information Technology Department asks all faculty and staff members who host meetings (events, classes, etc.) via Zoom to review the following best practices for a secure experience: 

    • Do not share your meeting link on social media or any public forum. Posting it to Blackboard or within your group in Teams is fine, that is a protected space, but forward-facing media is not private or protected and anyone can get to that link.

    • Avoid using your Personal Meeting ID (PMI) in public events. The PMI is basically one continuous meeting, and if someone has access to that, they can join any Zoom session you host. For University courses, use your PMI. But, if you are going to post the Meeting ID on a front-facing website, always choose to “automatically generate” your Meeting ID. This way it is a random number and not your personal Meeting ID shared publicly.

    • Allow only signed-in users to join. Please view Zoom’s Authentication Profiles for meetings and webinars page. When you set up your meeting, if you are only inviting USI students and not any outside guests, you can choose the option to allow only authenticated users to join. They must sign into Zoom (see screenshot of the Meeting Options to check). This means they must have a registered Zoom account and login to it to join.

    • You can lock the meeting. However, if a student/participant gets “kicked out” (loses connection) during a meeting once it is locked, they cannot be readmitted.

    • You can remove unwanted participants and prevent them from rejoining. You can also use the settings features in the participants list (see screenshot).

    • Prevent participants from screen sharing. The University’s default setting in our global Zoom account has been set so that the host is the only one who can share. This is a precaution taken to ensure that the host controls screen sharing control.

      • It’s best to limit this to those who you know need to share their screen. To do this, the best practice is to make each one of those individuals a co-host (you can have unlimited co-hosts). This way each person that needs screen-sharing power has the ability, and you have full awareness of who has the power.

    • There are two ways to control who has admittance to your meetings. You can enable the Waiting Room and/or set a passcode.

      • By enabling the Waiting Room, you must admit each participant. You can also customize the Waiting Room by choosing to admit participants on a case-by-case basis or admit them all at once.

      • You can also set a passcode for your meeting for an extra layer of protection, but keep in mind that you will need to make sure you remind your students/meeting participants of the password if one is set. USI has enabled the feature that embeds the passcode into the web link, so that students can pass right into the class if need be, but anyone that only has the meeting ID and no passcode will not be able to join.

  • Post on-campus student jobs on Career Launch

    As students look for on-campus jobs for the Fall Semester, University departments are asked to consider posting openings through Career Launch. 

    Students and alumni can access Career Launch to pursue on-campus student worker positions as well as part- and full-time jobs, internships and co-ops off campus. 

    On-campus departments and off-campus employers can: 

    • Post student worker positions with a department Career Launch account
    • Contact Career Services and Internships to set up an account or see if your department already has one
    • Email Career Services and Internships the job details to have the position posted
    • Save the same job posting to be reused each semester or whenever needed
    • Receive student resumes via email 
    • Access applicant resumes and contact information anytime
    • Post internships and jobs for graduates

    Departments that generally post jobs on their own webpage or recruit in other ways are asked to contact Career Services and Internships to inform them. Students contact the office daily looking for jobs and this information can be beneficial. 

    If you have questions, please email Career Services and Internships at career@usi.edu

    Career Launch logo
     

  • #ScreaglePride far and wide

    Katelyn, Alexa and Brett Bueltel pose with Archie at the West Side Nut Club Fall Festival
    Where have you shown your #ScreaglePride lately? 

    Whether it's at a restaurant, a child's activity or in a new city, USI Today wants to see where you're sporting your Screaming Eagles spirit wear! 

    To participate, email your photo to emeyer@usi.edu.

    Please include: 

    • Your name
    • Names/titles of anyone else in the photo
    • Where you are
    • What you're doing

 

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