Travel with USI Funding
Travel with No USI Funding
- Request a TCard
- Prepare your trip info (e.g., event documentation, estimates, funding sources, Academic Affairs Travel Request & Class Coverage Form)
- Note: Contact your Chair, Dean, or Director/Supervisor regarding your area's internal approval processes for business trips
- Submit a Pre-Approval (PA) in Emburse Enterprise (formerly Chrome River)
- Note: A PA is needed to use your TCard and/or to request reimbursement for eligible business trip expenses
- Note: A PA should be entered at least one to two weeks (more is better) before the trip departure date
- Book Travel
- Submit an Expense Report (ER) in Emburse Enterprise within:
- Two (2) weeks of using your TCard
- Why? To reconcile the TCard transactions incurred prior to travel (e.g., airfare, registration)
- Two (2) weeks of the trip end date
- Why? To reconcile TCard transactions incurred in travel status and/or to request reimbursement of eligible business trip expenses (e.g., Bag fees, Lodging, Per Diem, Mileage, etc.)
- Two (2) weeks of using your TCard
Not receiving/requesting money from USI for your trip?
- No need to enter a Pre-Approval in Emburse Enterprise (formerly Chrome River)
- Email your Chair, Dean, or Director/Supervisor to document the business trip for workman's comp purposes
Employee Travel Canceled?
Employee Travel Changed?
Email Travel.USI@usi.edu to let Travel Procurement know your trip has been canceled
Additional Steps:
- Cancel purchases (e.g., airfare, registration) and when possible, request a refund
- Cancel lodging arrangements promptly to avoid penalties and obtain a cancelation number from the hotel
Email Travel.USI@usi.edu to let Travel Procurement know your trip has changes (e.g., changes in trip start/end dates)