Employee Travel

1. Request a TCard
2. Prepare your trip info (e.g., event documentation, estimates, funding sources, Academic Affairs Travel Request & Class Coverage Form)
   • Note: Contact your Chair, Dean, or Director/Supervisor regarding your area's internal approval processes for business trips 
3. Submit a Pre-Approval (PA) in Chrome River
   • Note: A PA is needed to use your TCard and/or to request reimbursement for eligible business trip expenses
   • Note: A PA should be entered at least one to two weeks (more is better) before the trip departure date
4. Book Travel
5. Submit an Expense Report (ER) in Chrome River within:
   • Two (2) weeks of using your TCard
     • Why? To reconcile the TCard transactions incurred prior to travel (e.g., airfare, registration)
   • Two (2) weeks of the trip end date
     • Why? To reconcile TCard transactions incurred in travel status and/or to request reimbursement of eligible business trip expenses (e.g., Bag fees, Lodging, Per Diem, Mileage, etc.)

Email Travel.USI@usi.edu to let Travel Procurement know your trip has been canceled.

Additional Steps:

• Made a travel purchase? Cancel the purchase and, when possible, request a refund.
• Made a lodging arrangement? Cancel it promptly to avoid penalties and obtain a cancelation number from the hotel.