Chartered Buses

Requests for chartered buses must be entered in BuyUSI because a Purchase Order is needed and Chrome River cannot create Purchase Orders.

If you have questions about requesting a chartered bus and/or BuyUSI, please visit the Procurement website or contact Procurement via email.

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WHEN TO CREATE A PRE-APPROVAL

Create a Pre-Approval in Chrome River if in addition to the chartered bus cost, there will be other trip expenses, such as registration, lodging, etc.

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Important Note

Do not include an expense mosaic estimate for the chartered bus on the Pre-Approval. Instead, add a note in the Comments section of the Pre-Approval that a requisition for the chartered bus will be submitted in BuyUSI. In the notes, include an estimate for the cost, if known.

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WHEN NOT TO CREATE A PRE-APPROVAL

Do not create a Pre-Approval in Chrome River if the chartered bus is the only expense being paid by USI.

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Important Note

You should follow your department's internal processes for trip notifications. Additional information regarding travel with students may be found in the Student Domestic Travel Policy, found on Student Affairs' website.

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Contact

Travel Procurement

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fas fa-clock Office Hours: Monday - Friday 8:00 a.m. to 4:30 p.m. CDT