BuyUSI
Order Types

One-time standard purchase of goods or services (that are not IT, Furniture, or Printing).

This is a one-time standard purchase of IT-related items such as hardware, software, software licenses, computer maintenance, software maintenance, and audiovisual equipment.

One-time standard purchase of orders that involve artwork, printing, brochures, etc.

Any furniture purchase, even if the transaction includes non-furniture line items.

Orders that renew each year for specific supplies or services and run the fiscal year (July-June).
The amount for this order type is typically predetermined and should include a quote or rate from the vendor showing the amount and what we will be charged for the fiscal year time frame.

Order that renews each year for specific supplies or services but runs different dates throughout the calendar year (Example: 10-1-21 through 9-30-22).
The amount for this order type is typically predetermined and should include a quote or rate from the vendor showing what we are buying and the amount we will be charged.

IT orders that renew each year for IT services, software licenses, and maintenance renewals and run the fiscal year (July through June).
The amount for this order type is typically predetermined and should include a quote or rate from the vendor showing the amount and what we will be charged for the fiscal year time frame.

Orders for IT service, software licenses, and maintenance renewals that run on different dates throughout the calendar year (Example: 10-1-21 through 9-30-22).
The amount for this order type is typically predetermined and should include a quote or rate from the vendor showing what we are buying and the amount we will be charged.

Blanket orders cover various supplies. They renew yearly and run the fiscal year (July through June).
Blanket order amounts are estimated based on what the department expects to spend for the fiscal year.

IT blanket orders cover various IT or Audio-Visual supplies. They renew yearly and run the fiscal year (July through June).
Blanket order amounts are estimated based on what the department expects to spend for the fiscal year.

Projects where invoice does not exceed $50K per project.
Costing over $25K and up to $50K (used by Facilities Only).

Projects where the university holds a percentage of the contract’s final payment until project completion (used by Facilities Only).

Transaction entered to reimburse an employee for a purchase made for the department or event but paid for by the employee.

The order type is used when an RFP (Formal Bid Process) should be processed by Procurement.

Order type is used when a legal contract by which one party gives to another the use and possessions of real or personal property for a specified time in exchange for periodic payments (Examples include, but are not limited to, leasing of vehicles, office space, and office equipment).
The order would run the fiscal year and use account code 74215.

Order type is used when a legal contract by which one party gives to another the use and possession of real or personal property for a specified time in exchange for periodic payments (Examples include, but are not limited to, leasing of vehicles, office space, and office equipment).
The order would run on different dates throughout the calendar year.

Order type is used when a legal contract by which one party gives to another the use and possessions of real or personal property for a specified time in exchange for periodic payments (Examples include, but are not limited to, leasing of vehicles, office space, and office equipment).
The order would run the fiscal year and use account code 74215.

Order type is used when a legal contract by which one party gives to another the use and possessions of real or personal property for a specified time in exchange for periodic payments (Examples include, but are not limited to, leasing of vehicles, office space, and office equipment).
The order would run on different dates throughout the calendar year.