The Human Resources team continues to look for ways to be more efficient, to use available technology, and to be thoughtful in our use of USI resources.
Beginning with 2025 W-2 forms, all active employees will access their W-2s electronically through MyUSI.
Why this change?
- Operational efficiency – Transitioning to electronic W-2s reduces the administrative time required for printing, folding, sealing, and mailing forms.
- Improved reliability – Electronic delivery eliminates delays and undeliverable mail issues that often occur with USPS service.
- Cost savings – This change reduces expenses for toner, specialized W-2 stock, postage, and staff time, allowing resources to be redirected toward supporting university goals.
How this benefits you:
- Faster access – You will receive your W-2 electronically on or before January 30, 2026, without waiting for mail delivery.
- Convenience – You can print your W-2 on plain paper or save it as a PDF to your personal files or flash drive.
- Reliability – No risk of lost or returned mail; your W-2 is always available in MyUSI.
- History at your fingertips – Previous years’ W-2s remain available in the self-service portal for easy reference.
- IRS guidance included – A direct link to IRS instructions is provided at the top of the form.
Option for Printed/Mailed W-2s (Active Employees):
If you prefer to receive a printed and mailed W-2, you must update your consent in MyUSI:
- Log in to Self Service in MyUSI.
- Go to the Employee Dashboard.
- Click Taxes on the left-hand side.
- Select Electronic Regulatory Consent.
- Uncheck the box next to “Consent to receive W-2 electronically.”
This choice will remain in effect until you elect to change it.
Former Employees:
Anyone who is no longer employed with USI will automatically receive a printed and mailed W-2 at the address on file.
We appreciate your cooperation as we continue to improve efficiency, reduce costs, and provide you with faster, more reliable access to important tax documents.
