Third-Party Sponsors

A third-party sponsorship is an agreement by an agency, company, foundation, or other organization to pay all or a portion of a student’s tuition and fees. Students who enter an agreement with a third-party sponsor should notify the Bursar’s Office of the arrangement and provide the terms and conditions of the agreement as well as a billing contact.

Third-party sponsored billing is different than tuition deferment or reimbursement between a student and an employer or other organization. The University offers a tuition deferment program for students whose employers pay the student directly once the student completes his or her class. Please visit the Employer Deferment page for more information. 

How to submit documentation

The University requires a letter from the third-party sponsor acknowledging intent to pay and providing the necessary information for invoicing. Third-party sponsors or the student can send an email to bursar@usi.edu to submit documentation that indicates the following:

• Third-party letter or contract attached to the emails as a PDF
• Student's USI ID number
• Terms the letter or contract will cover
• Point of contact of the third-party sponsor

Proper documentation submitted to bursar@usi.edu by the dated outlined in the table below will ensure your tuition assistance is processed in a timely manner.

Third-Party Sponsor Billing Process

The University will apply pending credits on the students account for the course(s) the third-party letter is covering while the University waits for payment from the sponsor. The pending credits will apply to the student account after the 25% refund period, which is after the 4^th week of classes. Invoices will be sent to the third-party sponsor via email unless outlined otherwise in the third-party letter provided. Until pending credits are applied to the student account the student will continue to receive a billing statement. Once pending third-party credits are applied students will be able to view them on their TouchNet account.

The pending credit does not represent payment from the sponsor or relieve a student from their financial responsibilities. If the third-party sponsor fails to remit payment as agreed, the pending credit will be removed from the student account and the student will be responsible for remitting payment immediately. Furthermore, the University will not process third-party letters of credit for future terms until payment is received. If neither student nor the sponsor remits payment, the student’s account will be subject to a financial hold which will impact future registration and may result in collections activity.

Payment Instructions

Checks from third-party sponsors and students are accepted by mail at:

University of Southern Indiana
Bursar’s Office
8600 University Blvd
Evansville, IN  47712

Please include the student’s name and USI id number with the payment.

Payments may also be made online. The sponsor must have the vendor id number and invoice number located on the invoice.

Third-Party Billing for Bookstore Charges

Billing for books and bookstore supplies is completed by Barnes and Noble. Students who utilize third-party billing should not charge these supplies directly to their accounts and will need to address any concerns directly with the bookstore.

In the event that you have erroneously charged books to your account, please contact the Campus Store to resolve the issue so that the third party can be billed. 

Additional Resources

For additional questions visit our FAQ page.

Third-party sponsors may contact:

Bursar's Office
Email: bursar@usi.edu
Phone: 812-464-1842
Fax: 812-464-1958 (ATTN: Third-Party Billing)