Student Organization Travel Request
All University travel by a student organization must be approved in advance of the trip and before making any financial commitments.
Prior travel approval insures the following:
This form is to be filled out every time your organization travels, including all local travel. Based upon the responses, you will be directed to any additional forms that need to be completed. You will be able to register up to four local trips that also does not include university funding.
Student Development Equipment Request Form
Student organizations have the opportunity to borrow equipment from Student Development Programs. We ask that the form be filled out at least two weeks prior to the date the equipment is to be used. Equipment is provided rent free, but organizations may need to buy supplies for equipment (i.e. Ice and flavored syrup for snow cone machine).
Equipment available:
Electrical Equipment |
Larger Equipment |
Specialty Equipment |
Games |
Light Equipment |
Cotton Candy Machine, Snow Cone Machine, EagleSync Barcode Scanner |
Push Cart, Red Tent, Extension Cord, Power Strip, Heavy Duty Tarp |
Hula-Hoops, Tug O’War Rope |
Playing Cards, Roulette Set, Apples to Apples, Puzzles, Headbandz, Logo, Catch Phrase, Football Toss |
Cash Box, Cooler, Large & Small Coolers, USI Fitted Tablecloths |
Fundraising, Sales and Solicitation Form
The first step to any fundraiser is to fill out the Fundraising, Sales and Solicitation form. Once the fundraiser is approved the student organization may proceed in the planning process. Approved forms will be sent via email to the student who submitted it. Student Development Programs asks that the form be filled out at least 2 weeks prior to the event being held. Below is the definition of fundraising, sales, and solicitation:
Sales shall be defined as the sale or offer for sale of any property or service. Student Organization must collect sales tax on items sold and remit to the state. USI Accounts payable can advise on this process.
Solicitation shall be defined as the act of making a request or plea for one’s cause or philanthropy and includes the receipt of or request for any gift or contribution. Student organizations must work with the University Foundation when soliciting private funds.
Fundraising is defined as the organized activity/event of raising funds and/or property.
Sponsorship Fundraising is when a student organization sponsors a company on campus as a way to raise funds for their organization by charging the company for that sponsorship or sharing in profits of sales.
Agency funds are defined as funds held by the University on behalf of an affiliated organization. These funds work largely like checking accounts and are available to registered student organizations. You must be registered with the University through Student Development Programs and have a faculty/staff advisor willing to serve as your financial manager prior to requesting an Agency Fund.