University of Southern Indiana

Career Counselor Student List Request

The University of Southern Indiana recognizes its responsibility to our students and the establishment of a respectful relationship with career counselors in different military branches.  This page seeks to clarify the institutions responsibilities under the Solomon Amendment and to streamline efforts in providing information to the military.  

Direct information regarding the Soloman Amendment can be found on the link below.  The Veteran Military and Family Resource Center does not maintain student records.  ALL VERBAL OR WRITTEN LIST REQUESTS MUST BE MADE THROUGH THE OFFICE OF THE REGISTRAR. Please contact them at 812-464-1762 or registrar@usi.edu.  Please have "Student List Request" in the subject line. 

This information is not identified under the Solomon Amendment as student recruiting information. The Solomon Amendment provides that students included in student lists must be currently enrolled for at least one credit.  Information that can not be requested or released:

  • Social Security Numbers
  • Race/Ethnicity/Nationality
  • Grade- or Quality-point average (GPA)
  • Grades or ‘low-performing students’
  • Religious affiliation
  • Students with loans in default
  • Veteran Status
  • Students no longer enrolled (drop-out or stop-out [i.e., not permanently dropped out] students)

The Law: A Background - The Solomon Amendment

The Solomon Amendment, a federal law, mandates that institutions receiving certain federal agency funding must fulfill military recruitment requests for access to campus and for lists containing student recruiting information. If colleges do not comply, they may lose funds essential to their campus—so it is in their best interest to be knowledgeable about the law and develop a positive relationship with recruiters.

The Solomon Amendment allows personally identifiable student information to be released to recruiters that would have been denied them under the Family Educational Rights and Privacy Act of 1974 (FERPA). If colleges release more information about students than either Solomon or FERPA allow, then colleges run the risk of being held liable for the offense.

Members of Congress passed the Solomon Amendment in 1996 because it determined that federal agencies, such as the Department of Defense, should be supported in their efforts by colleges that receive federal funding. It was seen as a way college could help the military meet national recruiting goals. Lawmakers also saw a need to pass a law requiring colleges to give the same rights to military recruiters that they give to other employers seeking recruits among college student populations.

How often can recruiters ask for student lists?

Colleges may supply “Student Recruiting Information” once each term or semester to a unit within the Military Service. There are 12 eligible units within the four branches of the service—Army and Army Reserve recruit together:

Army: Army, Army Reserve, Army National Guard Navy: Navy, Navy Reserve Marine Corps: Marine Corps, Marine Corps Reserve Air Force: Air Force, Air Force Reserve, Air Force National Guard Coast Guard: Coast Guard, Coast Guard Reserve.

More information and guidance on the Solomon Amendment can be found by clicking this link.

Any additional questions or requests should be made to the Office of the Registrar at 812-464-1762.

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