University of Southern Indiana

Exam Proctoring

Many online courses require exam proctoring. If a student is unable to attend a scheduled proctored exam with the instructor, he/she may schedule a proctored exam on campus with Online Learning or with an approved external proctor.


On Campus Exam Proctoring with Online Learning

Online Learning provides exam-proctoring services for students Tuesdays 9:00 a.m. – 4:00 p.m. and Wednesdays 4:00 p.m. – 7:00 p.m.

Instructor Responsibilities:

  1. Complete and submit the Instructor Request for Exam Proctoring Services form during first two weeks of the course.
  2. Complete and submit an Exam Proctoring Instructions Form one week before each scheduled exam.
  3. Email the exam and all supplemental materials at least two business days before the first scheduled exam. (i.e., by Friday in the week prior if the first scheduled exam is on the Tuesday following or by Monday if first scheduled exam is on Wednesday of that week.)

Student Responsibilities:

  1. Request permission from your instructor to utilize the Online Learning to proctor your exam.
  2. Complete and submit your Student Request to Schedule an Exam with Online Learning form to schedule an exam proctoring session through Online Learning at least five business days before the date of proctored exam.
  3. Arrive at Online Learning (FA 029) for your exam with a photo ID and permitted exam materials.

External Exam Proctoring

Instructor Responsibilities:

  1. Complete and submit the Instructor Request for Exam Proctoring Services form during first two weeks of the course.
  2. Complete and submit an Exam Proctoring Instructions Form one week before each scheduled exam.
  3. Email the exam and supplemental materials to online.learning@usi.edu at least two business days before the first scheduled exam. For paper/pencil exams, the proctor emails the completed exam to the instructor. When the exam arrives, verify the legibility of exam and notify proctor that he/she may shred original copy.

Student Responsibilities:

  1. Request permission from your instructor to utilize an external proctor for your exam(s).
  2. Complete the Student portion of the External Proctor Approval Request Form.

Note: If you anticipate utilizing the same external proctor for multiple exams in the course, you only need to complete the External Proctor Approval Request form once.

  1. Identify a potential external proctor and provide the External Proctor Approval Request Form (with Student portion completed). Potential approved external proctor may include individuals from the following list: 
    • a school superintendent, principal, counselor, or teacher
    • an administrator or librarian of a college or university
    • a workplace company executive, administrator, or senior supervisor
    • a commissioned officer whose rank is higher than the student’s (military)

Please note, relatives, friends, or non-qualified individuals may not serve as external proctors. Online Learning will screen each potential proctor. Please note that some external proctors may require a fee. You are responsible for any fees.

  1. Instruct the individual to complete the External Proctor portion of the External Proctor Approval Request Form and have him/her email the completed form to .

Note: The External Proctor Approval Request Form must be emailed to by the proctor and from the proctor’s email address at least five business days prior to your first scheduled exam. If approved, Online Learning will notify you and your proctor.

  1. Contact your approved external proctor at least five business days before each exam due date to schedule your exam.
  2. Complete and submit the Student Notification of Scheduled Exam with External Proctor form for each exam at least five business days before the date of proctored exam to notify your instructor and Online Learning that you have scheduled your exam.

Contact Web Services

×

Send Email to

×