University of Southern Indiana

Checkout and Reserves

Anyone may use materials from the shelves within the David L. Rice Library. Materials are loaned only to borrowers who present valid USI Eagle ID cards or courtesy cards. CAP students are considered USI students but have a specialized card that is issued by the library. Summer theater employees are treated as staff while they are on the USI campus.

Courtesy cards are issued to borrowers, from the categories below, who present a valid driver's license. These cards will be valid for one year from the date of issue.

  • Faculty/staff family members
  • Alumni
  • IU Med center (Evansville) students/staff
  • Visiting professors
  • ALI reciprocal borrowing participants
  • All others will be determined by the Circulation Manager

The Library reserves the right to grant, deny or revoke a courtesy card at anytime.

USI students and courtesy borrowers may checkout materials from the General Collection for 3 weeks.



  • For Faculty there are three term due dates each year reflecting semesters, 4/30/year for Spring; 8/31/year for Summer; 12/31/year for Fall.
  • We will send an e-mail courtesy notice 3 days prior to the due date of charged items. If you do not renew or return those items, then an overdue notice will be sent via e-mail reminding you to return these items. Thereafter additional notices will prompt Circulation Staff to follow up on items not renewed or returned.
  • Two renewals are allowed for books, but these must be renewed online upon receipt of the courtesy notice (before the due date) or the books will have to be brought into the library for renewal or to check out again after their due date has passed. DVDs, VHS tapes, music CDs, and SPOKEN WORD items cannot be renewed online but must be brought into the library.
  • If you check something out 2 to 3 days prior to the end date of a term, our system automatically flips to the next term due date. If you have questions, please ask. Call the Circulation Desk at 812-464-1913, or email:
  • Questions concerning these charges may be directed to Checkout staff, Monday – Friday, 8:00 a.m. – 4:30 p.m. by phone: (812) 464-1913; or
  • If item(s) are not returned within 30 calendar days after the date due, item(s) will be declared lost, and the borrower will be assessed the current replacement cost of the item in addition to a non-refundable $20.00 processing fee. (Exceptions are laptops which are assessed lost after 1 day overdue).
  • If a patron has library material that is in Lost status, until the item/items are returned or paid for there will be a registration hold put on their account.


  • Books/items located in the General Collection $.25 per day
  • DVDs, Music CDs, Spoken Word, VHS $1.00 per day
  • VGA adapters $1.00 per day
  • Laptops $1.00 per minute per item
  • iPads/Tablets $10.00 per day

Reserve items:

  • 2 hour.....$.10 per minute
  • 24 hour....$2.00 per day
  • 3 day......$2.00 per day
  • 1 week.....$1.00 per day

Lost items: Replacement cost(s) plus $20.00 non-refundable processing fee per item.

Damaged items, Cost of binding or replacement depending on extent of damage.

Damaged equipment, laptops and iPads and their accessories remain the property of USI.

Closing procedures begin 1 hour before the stated closing time. Library staff will make the following announcements.

  • 30 minutes to closing patrons will be asked, "to proceed to the checkout counter if they need to checkout any items before leaving."
  • 15 minutes to closing patrons will be advised, "that the library will be closing soon and to save and send any print jobs and proceed to the first floor and exit."

Patrons with laptops still charged out should return them as soon as they can after they hear the announcements.

Anyone coming in during this time will be advised that closing procedures are underway.

Since the time on the clocks in the building vary, the clock over the main entrance to the library will be used as the official clock for closing procedures.


  • Library laptops are reserved for current USI students.
  • Laptops may be checked out at the Checkout Counter on the 1st floor of the Rice Library for a period of 4 hours with one renewal unless others are waiting to use a laptop. A current Eagle Access Card is required. Note: if you prefer to use a mouse with your Dell laptop, ask at the time of check out.
  • Students are required to have a "signed responsibility form" on file before borrowing a laptop. The form will be kept on file for the Fall/Spring terms and through Summer terms if attending classes. Laptops are for use only within the Rice Library, one laptop per user.
  • All files should be stored on a thumb drive or other medium prior to the return of the computer to the Checkout Counter. The library assumes no responsibility for files stored on the hard disk or the recovery of files accidentally left on the hard disk after the computer has been returned.
  • Laptops must be returned to the checkout counter at least 15 minutes before the Library closes. This time is required to complete the check-in procedures. We prefer that the borrower wait until a library staff member checks the laptop. This could take a few minutes if staff is busy with another patron when you return the laptop.
  • Laptops may not be reserved in advance.
  • Fines will be assessed at a rate of $1.00 per minute per item for an overdue laptop. Damage to the computer and its accessories, including spills from food or drink, will be assessed and charged accordingly. Damaged equipment remains the property of USI. The borrower is responsible for all charges and replacement costs should the laptop or any of its parts be lost or stolen while charged.
  • If something is not working correctly, please report it when you return the laptop.
  • Full replacement cost of the computer will be $2,500.00


  • Tablets are reserved for currently enrolled students.
  • Tablets may be checked out for 2 weeks, no renewals. They are on a first-come first-served basis and holds may not be placed on them. When a tablet is returned, the student must wait 24 hours before checking out another one. A tablet lending agreement must be completed at the start of each Fall semester and will be kept on file through the Spring term and Summer terms if enrolled. Tablets should not be placed into book drops, only returned at the checkout counter and handed to a staff member.
  • All tablets are wiped clean and reset to their original settings when returned so all personal information is removed.
  • When borrowing a tablet from the library the student must agree to the following:
  1. Accept full responsibility for the tablet and accessories while it is checked out.
  2. Not loan the tablet to anyone else, irrespective of his or her affiliation with USI.
  3. Will not tamper with the tablet hardware or software.
  4. Will abide by the USI Information Technology policy.
  5. Agree to pay any overdue fees. $10.00 day.
  6. Immediately report any loss, damage, or malfunction of the tablet to library staff.
  7. Pay for any damage to the tablet and its accessories. Damaged equipment remains the property of USI. Cost will be assessed by Library IT staff.
  8. If you lose an iPad, replacement costs will apply. iPad $800.00, Adaptor $40.00, Case $50.00, plus a $20.00 non-refundable fee.
  9. If you lose a Galaxy, replacement costs will apply. Galaxy $600, Galaxy charger is $20.00 and leather cover is $15.00.
  10. Rice Library reserves the right to refuse checkout for any reason including, but not limited to: abuse of checkout privileges, current or outstanding fines or overdue items.
  • Most materials placed on Reserve are selected by faculty for special class use. Typically these may be checked out for use within the library for only two hours at a time. Because these items are under heavy demand during a brief period, the intent is to make them as available as possible to all the students for whom they are assigned. Please note, an Eagle Access Card is required to use all Reserve items.
  • Some items may circulate but do so on a very limited basis, from 2 hours to 1 week. Some reserves are available online as Electronic Reserves or e-items. Access to e-items is password protected. Passwords should be distributed by Faculty member teaching the course.
  • Assigned readings on Reserve are available to all library users.
  • Non-university borrowers are restricted to using Reserve materials within the library.
  • Items may be renewed by physically handing materials to Checkout personnel or through online Self-Renewal. Self-Renewal is an option for library patrons with items checked out for 3 weeks or less (excluding Reserve materials). From the USI Library Web site, select "Online Catalog." Click on the "My Account" tab at the top of the page, you will be prompted to enter your barcode number (located on the back of your Eagle Access card or Library Courtesy card) and your last name. On the screen will appear what you have currently checked out. You are given the option to renew these items (twice only) unless you already have overdue items or someone else has requested that item(s) be held for their use. After two online renewals, if you want to renew the item again you must come into Rice Library for that purpose. Be advised, that it is best to renew items one day prior to the due date to ensure the renewal option will work properly.
  • Items not renewable online are DVDs, Videos, Music CDs and Spoken Word.
  • A "hold request" may be placed at the Checkout counter or through the Online Catalog for circulating materials that are presently out on loan to another borrower. The item will be held for the requester when it is returned. To place an Online Hold, follow the instructions above to login, then search the catalog for the circulating item you want, to verify it is checked out. From the detailed record screen for the book you want, locate the "Action" box to the right of the page and click on the "Make a Request" link. You should then be presented with the option to place your "Hold", do so by clicking on "Hold." You will be presented with a "Patron Request" screen. At this screen, you may enter a comment, change the "needed by" date and you will need to re-enter your barcode number from the back of your Eagle Access card. Click "Submit" to place the Hold. Remember to click the "Logout" link in the top right corner of the page before you exit the catalog.

Users of the David L. Rice library are expected to treat library staff, fellow users and library materials and facilities with courtesy and respect. This includes but is not limited to:

  • Refraining from defacing materials (books, videos, periodicals, etc) and facilities with pencil, ink, markers, adhesive notes, tape, paper clips, etc.
  • Refraining from tearing or cutting pages from materials.
  • Refraining from taking materials from the library without first checking them out.
  • Refraining from disruptive behavior.
  • Refraining from any activity that violates other university rules and regulations.

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