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Working at USI

Health and Wellbeing

Facilities and Cleaning

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Remote Working Resources

Questions and Concerns

While many people contributed their expertise and hard work to constructing this plan, we do not expect to have answered every possible question or addressed every concern. The Contact Response Team form will remain online for the foreseeable future, and the entire USI community is encouraged to use it to submit questions or concerns to a wide range of relevant departments.


Working at USI

Alternate Work Schedule

Every step of the way since March, safety has guided our decision making. Since the start of the Fall Semester on August 24, our campus community has been in an alternative work schedule mode to reduce the density of the on-campus employee population. This measured, staged approach continues to serve us well.
As of September 11, the work arrangement established August 24 will continue through to University closure for Winter Recess (Wednesday, December 23).

Read the full message from President Rochon.

Childcare Updates for Fall 2020

The University of Southern Indiana’s commitment to meeting the public health challenge presented by the COVID-19 pandemic extends to ensuring University employees may work from home to attend to childcare needs, when determined appropriate.

The University is providing employees who have childcare concerns with additional resources, as well as the possibility to request temporary work considerations between August 24, 2020 through December 22, 2020. These considerations are related to children 14 years of age and younger and align with current or future decisions related to the schedule or school calendars for students during the Fall Semester being made by area K-12 public school districts.

The University wishes to support our employees—many of whom are parents of school-age children. This is a time when all community members must be flexible in responding to new information and, as such, the University reserves its rights to review, modify, and/or suspend its approach to the pandemic at any time.

Read complete information.

HR Process for Alternative Work Arrangements/Considerations

The Human Resources (HR) process for submitting a request for alternative work arrangements or considerations is now available for the period between July 6 and the end of the Fall semester, December 22. More information about eligibility and the process.

COVID-19 Training

This fall, safety is our top priority and we need your help to keep our campus safe and open. Employees were required to complete a short training module on COVID-19, how it spreads and how to limit its spread. The training was to be completed by the first day of classes.

To watch the slides again, you may download it now. You may also get a refresher of the information on the COVID-19 resource page

Face Coverings

While on the USI campus or University owned and operated facilities, faculty, staff, students, contractors, vendors and visitors are required to wear a face covering when in buildings, including in classrooms. Face coverings must also be worn in open office spaces and outdoor areas where physical distancing is not possible. Face coverings are not required in private offices or when in a space alone.

Additional face coverings will be available for purchase in the Campus Store. Disposable face coverings are available in numerous offices across campus.

Cloth face coverings should be laundered regularly.

While we expect each individual to assume personal responsibility and act in a manner to keep all members of the University community safe, we do understand that non-compliance may occur. We encourage issues with compliance to be handled with care and information sharing with the goal to de-escalate a situation.

If the individual is not wearing a mask, politely ask if the person is aware that face coverings are required. If possible, please let the individual know where disposable face coverings are available. If this situation takes place in the classroom and the individual is still non-compliant, the faculty member teaching the class should call the Dean of Students and notify their dean after class. DOSO will provide any necessary follow-up. For ongoing violations, please be sure to inform the Dean of Students Office. Employees should inform their supervisors. The duty of all USI employees is to avoid confrontations so that the situation does not escalate. 

As a result of some respiratory or medical conditions, some students or employees may be unable to wear a face covering. Those students or staff may wish to contact Disability Resources or Human Resources, respectively.

Physical Distancing

In order to mitigate the risk of spreading COVID-19 to those at higher risk for severe illness, USI is implementing policies designed to create an expectation of physical distancing of at least six feet between people and discouraging large gatherings.

New signage has been added across campus both indoors and outdoors, promoting safe practices, indicating flow of traffic in buildings, and designating where traffic is restricted. Unless previously arranged, employees should refrain from visiting other offices on campus without prior notification. All meetings should continue to be held virtually when possible.

It is extremely important for the prevention of the spread of COVID-19 that we all practice personal sanitation. Proper hand washing, as well as cough and sneeze etiquette, is important for all. Additional guidance is available from the CDC.

Events and Meetings

Scheduling Fall Events

If you are interested in holding an in-person event at the University of Southern Indiana prior to August 24, 2020, please contact sched@usi.edu for more information. While virtual events are still encouraged, event reservation forms will be opened for new requests by mid-August. A full list of all COVID-19 Event Guidelines, including how to schedule and plan your event, is now available on the Special Events and Scheduling Services website.

Campus Meetings

The University is recommending that faculty, department, and other meetings be held virtually whenever feasible. If a meeting must be held in-person safety protocols must be in place, including physical distancing of at least six feet and face coverings. Contact Scheduling Services for room reservations if an in-person meeting is needed.

Travel Policies

All non-essential University travel will remain suspended until further notice. Exceptions to this rule should be directed to the President’s Office or Dean of Students Office.

University golf carts and fleet vehicles should be cleaned and disinfected between use. Number of riders should be limited, and face covering should be used while operating with more than one rider.

Mail Distribution

Mail will be distributed to centralized locations once per day. Departments should choose a centralized location and let Distribution Services know where their location is for drop-offs and pick-ups.

Copy Center and Courier Service

Copy Services will limit and consolidate its number of campus deliveries and pick-ups. For time-sensitive orders and deliveries, please plan ahead and allow ample time for delivery. Call the Copy Center for further information or with questions: 812-464-1889.

Creative and Print Services' design proofs will continue to be sent digitally when possible. 

COVID-19 Signage and Floor Graphics

To help with the transition and to promote safety during the current pandemic, new signage has been added across campus both indoors and outdoors, promoting safe practices, indicating flow of traffic in buildings, designating where traffic is restricted and creating an expectation of physical distancing of at least six feet between people. 

USI Facilities and Operations is providing COVID-19 signage templates that can be printed by any USI office area on your satellite copier/printer to be displayed throughout your office areas. 

Four floor graphic options are also available from USI Copy Services. Floor graphics will be charged back to your department at $8 each. More information and Instructions available online.

Procurement Policies

Facilities will be the central purchaser of personal protective equipment (PPE) and cleaning supplies, including hand sanitizer, for the University. Departments are not to purchase their own PPE or cleaning supplies without prior approval from Procurement. New items specific for teaching in new accommodated settings, such as webcams and lip-reading masks, have been added to the Buy USI purchasing catalogs. If you are in need of personal protective equipment (PPE) special accommodations, please email Dan Martens, Director of Procurement, or call 812-887-0551.

Budget

On May 28, the USI Board of Trustees approved an interim University operating budget for the upcoming Fall Semester, ensuring all faculty and staff are paid in full through December 31, 2020. The Indiana State Budget Committee has reviewed a 7% cut in state appropriations for all state-funded higher education institutions, which would result in a cut in USI’s appropriation by over $3.4 million. The Board is expected to approve a final 2020-21 budget during its regular meeting November 5.

Specific Facility/Department Operation Plans


Health and Wellbeing

Self Monitoring

Students and employees are asked to self-monitor and to check daily for symptoms of COVID-19. A daily screening should include a temperature check and answering the following questions:

  • Do I have a temperature over 100 degrees today?
  • Have I had a temperature over 100 degrees in the past two weeks?
  • Have I traveled to a high-risk area in the past 14 days?
  • Have I been in contact with someone with a known or suspected COVID-19 infection?
  • Do I currently have, or in the past 14 days have I had, any of the following?
    • Cough
    • Shortness of breath or difficulty breathing
    • Or at least TWO of these symptoms:
      • Fever
      • Chills
      • Repeated shaking with chills
      • Muscle pain
      • Headache
      • Sore throat
      • New loss of taste or smell
      • Nausea and/or vomiting
      • Diarrhea
      • A full list of symptoms can be found on the CDC website.

Self Reporting

Anyone who answers "yes" to the questions in the daily self-monitoring check or who has been exposed to someone who has tested positive for, or exhibits symptoms of, COVID-19 should fill out the Self-Report Form, remain off campus and contact their primary care physician or the University Health Center at 812-465-1250 for evaluation. Additional plans and forms for exposure and contact tracing are being developed and will be available soon.

University Health Center

The University Health Center (UHC) remains open to provide medical services and health-related information to students, faculty and staff. All individuals are asked to schedule their appointment online or by calling 812-465-1250. The UHC is open from 9 a.m. to 3 p.m. Monday through Friday through August 17 and is located in the lower level of the Health Professions Center.

COVID-19 Testing on Campus

On-campus COVID-19 testing is now available for USI students and employees at the former Children’s Learning Center (not the University Health Center). Testing is available for USI students and employees by appointment only on Tuesday afternoons and Thursday mornings. 

Call the University Health Center (UHC) at 812-465-1250 to schedule an appointment to be tested for COVID-19.

More information and FAQ

Flu Shots on Campus

The University Health Center (UHC) is once again providing flu shots for USI students and employees. All students and employees who wish to receive a flu shot on campus are asked to schedule an appointment online. Appointments can also be made by calling the UHC at 812-465-1250, though online scheduling is preferred. Employees covered by any USI Anthem medical plan may receive a flu shot at no cost and should bring their University ID and Anthem medical card to their appointment.

Full article in USI Today

Is it true that getting a flu vaccine can make you more susceptible to other respiratory viruses?
Flu vaccines are not thought to make people more susceptible to other respiratory infections. A 2012 study that suggested that flu vaccination might make people more susceptible to other respiratory infections. After that study was published, many experts looked into this issue further and conducted additional studies to see if the findings could be replicated. No other studies have found this effect. It’s not clear why this finding was detected in the one study, but the majority of evidence suggests that this is not a common or regular occurrence and that flu vaccination does not, in fact, make people more susceptible to other respiratory infections. (SOURCE: CDC)

The Vanderburgh County Health Department, with support from local health officials, has also recognized this misconception. Read the full letter on their website

Employee Wellness

COVID-19 may cause increased fear, anxiety and/or stress. The University provides a confidential employee assistance program through Deaconess CONCERN which provides assessment, short-term counseling, referral and follow-up services for eligible employees and members of their household. Employees and members of their household are eligible for up to eight free visits; additional visits are covered by most health plans.

USI COVID-19 email and phone hotlines are now available. The email address is usi1covid19@usi.edu, and the phone number is 812-464-1990.

Additionally, Human Resources is providing a number of benefits for employees, including waived cost share for COVID-19 testing and treatment and telemedicine; new prescription options; dependent care FSA changes; and CARES Act allowances for retirement plan loans among others. A full list of benefits is available on the HR website.

More Resources


Academics and Faculty Information

Spring 2021 Semester

The Spring 2021 schedule has been approved by University administration. The spring semester will officially begin on Monday, January 18, 2021, Martin Luther King, Jr. Day, instead of January 11, 2021. No classes will be scheduled on Monday, January 18 but the university will be open. There will be no Spring Break and no assessment day; these have been converted to instructional days. There are no changes to the spring final exams schedule, commencement, or summer session calendar. View updated Academic Calendar.

Building and Office Access

Accessing Offices Around Campus

Because of risk of traffic congestion and exposure in high-traffic office areas, some offices are restricting access without an appointment. Even for offices that are open, it is highly recommended to call ahead to let someone know you are coming by or to make an appointment. For most offices, appointments can be made by phone or through email.

Common and lounge spaces in buildings will be spaced and/or relocated to facilitate physical distancing. Hands-free door openers have been installed on restroom doors and other high-traffic entrances and exits. Please practice physical distancing and limit the number of individuals in these commonly visited areas at any given time.

Elevators will be limited to single or double occupancy and signage has been installed.


Facilities and Cleaning

University Cleaning and Disinfecting Protocols

University custodial staff will deep clean each office weekly, including desk surfaces that are not covered, and will provide cleaning supplies and hand sanitizer for office spaces. Custodial staff will also provide instructions for cleaning separation shields installed in many areas around campus over the summer. Employees are strongly encouraged to clean and sanitize their own workspace and personal items, frequently. Additional guidance from the CDC is available on proper cleaning protocols.

Custodial will also continue to clean high touch areas around campus. Other high touch items such as newspapers, magazines and brochure racks should not be stocked in common areas. (More University Cleaning and Disinfecting Protocols)

It is extremely important for the prevention of the spread of COVID-19 that we all practice personal sanitation. Proper hand washing, as well as cough and sneeze etiquette, is important for all. Additional guidance is available from the CDC.

Building and Office Access

Accessing Offices Around Campus

Because of risk of traffic congestion and exposure in high-traffic office areas, some offices are restricting access without an appointment. Even for offices that are open, it is highly recommended to call ahead to let someone know you are coming by or to make an appointment. For most offices, appointments can be made by phone or through email.

Common and lounge spaces in buildings will be spaced and/or relocated to facilitate physical distancing. Hands-free door openers have been installed on restroom doors and other high-traffic entrances and exits. Please practice physical distancing and limit the number of individuals in these commonly visited areas at any given time.

Elevators will be limited to single or double occupancy and signage has been installed.


Campus Dining

Sodexo, the University’s food service provider, is taking a cautious, measured approach to give you the flexibility to choose the dining options that make you feel most comfortable.   

See Sodexo’s phased dining approach.

Implemented Changes

Several dining changes will be implemented for the Fall Semester to allow for flexible, safe dining on campus. You’ll want to familiarize yourself with the options and some new safety measures that will affect how you get your meals.

  • All USI dining options are now cashless, so all purchases must be made with an Eagle Access Card or credit/debit card.
  • There will be limited seating in The Loft and UC West Eagles’ Nest dining areas. Additional distanced seating will be available on the second floor of UC East during meal times. Information about how to reserve seating will be posted on the LCD screen outside of The Loft.
  • You must adhere to directional signage in all dining spaces.
  • Face coverings must be worn in all dining spaces. They can be removed for dining but must be put on when you are finished.
  • All dining hours will be posted on sodexomyway.com.
  • Steak n’ Shake will not reopen.
  • Red Mango will not reopen in the Fall Semester.
  • Sub Connection will have a line dedicated to Grubhub. One line will be dedicated to walk-up orders.
  • Chick-fil-A will have a scaled back menu to reduce traffic and assist with physical distancing. The former Steak n’ Shake area will be used for additional food staging and pickup space.
  • Starbucks will be open, but in-person dining/seating will not be available. Reduced seating will be available in the Jazz Lounge.
  • Coke fountains will be contactless with disposable cups. You can also purchase a USI tumbler with an embedded chip at most USI Dining registers. Pepsi products are available through special request at Chick-fil-A, Cyclone Salads and Fiesta Fuego.
  • The deadline to add or change a meal plan is midnight August 23. In order to do so, please email foodmealplans@usi.edu from your USI email account.

And, don’t forget your reusable water bottle! Water fountains around campus have been disabled, but water bottle fillers have been added and will be operational.


Remote Working and Teaching

We all can do our part

clean and sanitize

Clean & Sanitize

Maintaining good personal hygiene practices like hand washing and cleaning/sanitizing frequently touched surfaces will help the safety of our community. 

facemasks

Wear a Mask

When you're on campus, you're required to wear a mask or face covering when in buildings and classrooms. Wear a mask to protect others, and they'll wear their mask to protect you.

self monitor

Self-Monitor for Symptoms

The USI Community should self-monitor and check daily for symptoms of COVID-19. Anyone with symptoms or who has been exposed to someone with COVID-19, should fill out a self-reporting form, remain off campus and contact their primary care physician for evaluation.