March 23, 2020 Weekly Update

Information/Updates for Students, Faculty and Staff

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Campus return date extended to April 7

Indiana Governor Eric Holcomb has issued a stay at home order for the state until April 7. In following the state guidelines, the USI campus, including University-owned and -operated locations outside of campus, such as Innovation Pointe, New Harmony properties and the Stone Family Center for Health Sciences, will remain open only to authorized personnel until Tuesday, April 7. The April 7 date is subject to change as the University continues to evaluate the situation and follow state guidelines.

Access to campus and University-owned properties

Beginning Sunday, March 22, access to campus has been limited to the roundabout onto University Boulevard. All other entrances and exits have been barricaded. To enter campus, authorized University personnel must visit a checkpoint on University Boulevard south of the roundabout and present their University ID. Public Safety officers will verify only those who have been pre-approved.

Only authorized University personnel may enter and exit the USI campus. All other employees must have approval from their supervisor and University vice president to gain access.

A small number of approved students, with no other options, will remain in campus housing and continue to receive support services.

Campus is closed to members of the broader community through April 6 (subject to change). USI trails and campus buildings will not be open to the general public until further notice. University-owned and -operated locations outside of campus, such as Innovation Pointe, New Harmony properties and the Stone Family Center for Health Sciences, are closed until further notice.

Housing and Residence Life updates

Housing and Residence Life has added an FAQ and Move Out Instructions to its website.

Academic Calendar updated

The Academic Calendar has been revised to reflect the extended spring break and the move to online instruction. The last day to withdraw from a course without evaluation has been moved to Friday, April 17. The deadline to drop a full semester course with evaluation remains Wednesday, April 29, 2020. Spring Assessment day (March 31) is canceled and this day will be an instructional day for students. Study day (April 29) has also been converted to an instructional day for students.

Priority Registration for fall 2020 semester

Fall 2020 registration for eligible students begins at 8 a.m. on Monday, April 6. Students register according to the total of their earned plus currently enrolled hours. They can register online through myUSI, but are urged to first review their degree evaluations (through myUSI) and contact their academic advisors to review their course selection prior to registering. All advising will be done remotely through the end of the semester. Students should contact their advisors to schedule virtual appointments. 

Academic Skills / supplemental instruction updates

While USI classes are being delivered online or through another alternative delivery method, all academic support services in Academic Skills (tutoring, academic coaching and supplemental instruction) will also be delivered via remote, online sessions. There will be no drop-in, in-person tutoring or supplemental instruction sessions on campus during this time.

Students should remember that services such as tutoring and supplemental instruction are to supplement learning and one’s understanding; tutors and supplemental instruction leaders are not instructors.

Students enrolled in classes that already had supplemental instruction (SI) prior to spring break should consult their class Blackboard sites or check their USI email accounts for dates/times when SI sessions will be conducted via Zoom.

Writers’ Room offering tutoring through email tutoring service

The Writers’ Room is offering tutoring through an email tutoring service. Students can attach a paper (Word document preferred) to an email sent to, and a writing consultant will reply with feedback, typically within 48 hours (not including weekends). Several writing consultants will monitor the inbox periodically throughout the day.

Subject Areas and Math:

  • A student seeking a scheduled private tutoring session for a class should send a message to with the following information:
    • Student’s name; USI email address; and phone number
    • Course for which tutoring is requested (ACCT 202; BIOL 141; CHEM 261; etc.)
    • The specific topics/questions
    • Three possible days/times during which the student would be available for a remote session. The email message must be sent at least 48 hours in advance of the requested sessions to allow for sufficient scheduling
  • The tutor will send the student a confirmation email with the specific details for the tutoring session. Tutors will be using either Zoom or for sessions. They will include that information in the confirmation email along with the date/time of the appointment.
  • The tutor will initiate the session at the established time.
  • Tutoring sessions will be up to 40 minutes in length. Students will need access to the Internet along with a webcam and computer audio.
  • At this point, a student may request one tutoring appointment daily (Sunday-Friday). However, depending on demand, that is subject to change.

Commencement update

Commencement is not just an event, it is a milestone. While postponed without a new date, the University is committed to finding a time and place for all senior students to have the opportunity to participate in a commencement ceremony.

New Facebook photo frame offered to bring community together

A custom USI Facebook profile frame is now available. To add the frame to your Facebook profile photo, click on your profile photo and then select "Add Frame." Select the frame titled "University of Southern Indiana (USI) Screagles Fly Together." You can then move your current profile photo to fit within the frame or select a new photo.

Enterprise College Student Travel Assistance

To make it easier for students to return to their families, Enterprise has lowered the age minimum for car rentals and is waiving young renter fees through May 31, 2020. More information about this program, and other travel-related COVID-19 updates, can be found on the Travel Procurement website.

Human Resources updates

Telemedicine information
As University of Southern Indiana employees and retirees continue to practice social distancing, access to LiveHealth Online may be helpful for those with certain illnesses. The University is waving copay amounts for online health (telemedicine) through June 14, 2020. Telemedicine information will be updated on the Human Resources benefits website later this week. (PDF flyer with more information)

New prescription options
As the impact of COVID-19 continues to evolve at an unanticipated scale, the health and well-being of our members remains our top priority. To ensure our members have access to the medications they need in the days and weeks ahead, USI and CVS Caremark have lifted refill-too-soon restrictions, allowing members taking maintenance medications to obtain early refills (up to 10 days) of their prescription medications if they have refills remaining on-file at a participating retail or mail-order pharmacy. 

Testing for COVID-19
The University is working with Anthem, to waive the members' cost share, including copays, coinsurance and deductibles, for diagnostic testing related to COVID-19, as well as for the in-network visit associated with COVID-19 testing, whether it takes place at a doctor's office, urgent care center or emergency department.

Online learning/working from home updates

As USI transitions to online-only courses for the remainder of the spring semester, Online Learning has created an Instructional Continuity Plan to assist faculty members.

The plan provides strategies and resources for moving face-to-face courses online, including digital workshops and a list of faculty peer mentors in each college.

Online learning has also added resources for employees working remotely and, in the coming weeks, will shift focus toward updating this information as well as faculty resources. 

A joint press conference was held, including USI, UE, Ivy Tech, EVSC and Evansville’s mayor

The full press conference with USI, UE, Ivy Tech, EVSC and the Evansville mayor announcing University changes as a result of COVID-19, and featuring comments from USI President Ronald S. Rochon, can be watched online.

Update on cleaning

The University will continue preventive cleaning of high-touch surfaces in areas of the University specifically used by USI employees or students.

Mailroom and Distribution Services

All deliveries of mail and packages to campus have been suspended until further notice. This includes USPS, FedEx and UPS.

The USI Board of Trustees meeting

The USI Board of Trustee met in a virtual executive session on Friday, March 20 to receive an update on the University’s response to COVID-19.

Updates and Resources from the University Health Center

The University Health Center (UHC) is working with Deaconess to set up video visits in the near future. The UHC is currently offering assistance through Zoom and phone calls. They are also working closely to help students and employees with refills, allergy serum, and other needs. Any student or employee with a question about their health is encouraged to contact the UHC.

Foundation accepting donations to assist with COVID-19 response

For decades, the University of Southern Indiana Foundation has utilized the Here & Now Fund for the unexpected. Because of gifts from alumni and friends, our University will be able to provide essential needs to our students who are impacted by COVID-19. If you are able, and would like to provide your support to the USI community during this unprecedented time, please make a gift to the Here & Now Fund at

GLVC cancels remainder of spring season

The Great Lakes Valley Conference has canceled the remainder of the 2020 season, following a unanimous vote by its Council of Presidents.

The GLVC announced last Friday, March 13, that in addition to canceling the remaining 2020 GLVC Championships, the Conference was suspending all countable activities related to intercollegiate athletics due to concerns of the coronavirus (COVID-19) pandemic.

The GLVC had set April 6 as a date to review the status of the league suspension of all countable athletically-related activities, including competition and practices, but no longer felt formal activities could resume on member campuses in light of recent developments in this public-health crisis.

If you still have questions, use the contact form to submit those.